Contracts Administrator

Halvik Corp delivers a wide range of services to 13 executive agencies and 15 independent agencies. Halvik is a highly successful WOB business with more than 50 prime contracts and 500 professionals delivering Digital Services Advanced Analytics Artificial Intelligence/Machine Learning Cyber Security and Cutting-Edge Technology across the US Government. Be a part of something special!

Position Overview

The selected person will serve as a team member and representative for NASA Solutions for Enterprise-Wide Procurement (SEWP)s Contracting Team. This member will provide support to leadership and the appropriate civil servant(s) with all team activities. The Contracting Member will support SEWP leadership with pre- and post-award contracting documentations and help resolve any issues that may impact the NASA SEWP Program Management Office (PMO) while executing processes in support of the overall activities of the team. The Contracting Team prepares and monitors relevant documentation in accordance with federal regulations for the administration of SEWP contract holders contracts including contract awards modifications evaluations name changes re-representations and other actions. The selected members will support the activities of the team to best support the SEWP customer in a timely and accurate fashion providing advice assistance and proactive recommendations regarding SEWP programs and initiatives and respond to other team members on activities and functional responsibilities.

The position will serve at the NASA SEWP Program Management Office (PMO) in Greenbelt MD and travel to customer site(s) in the Washington DC metropolitan area and/or at federal agency sites (primarily within the continental United States) as needed with the majority of time spent at the Greenbelt MD office.

Core Responsibilities

• Support SEWP leadership including contractor management and corresponding civil servants(s) with execution of the day-to-day activities of the team
• Provide general assistance and support to SEWP civil servant contracting staff in accordance with the FAR and NASA contracting regulations including drafting/reviewing/filing documents monitoring of vendor responses and data entry preparation and management
• Respond to team needs and activities and make recommendations to SEWP leadership
• Work with other SEWP teams to follow up on outstanding issues projects and opportunities
• Understand and report on NASA contracting practices trends and requirements
• Utilize familiarity with solicitation trends specific to the SEWP program in support of Contracting staff and needs
• Provide tactical hands-on SEWP support in the preparation and management of contracting documentation and information
• Detailed understanding of SEWP processes particularly the rules and procedures for contract holders
• Assist SEWP staff with contract administration data and documentation requirements and procedures with Contract Holders (CHs)
• Develop an understanding of the SEWP program and related tools
• Attend and participate in SEWP meetings and report relevant information to leadership
• Ability to travel locally (up to 60%) / within CONUS (up to 25%) post travel restrictions
• Serve as a liaison and support for internal teams and (CH)s regarding status of contract actions
• Collaborate with cross-functional teams to streamline project delivery while managing key CH relationships
• Utilize Service Now System to monitor deadlines and contract deliverables in a timely manner
• Prepare and issue contract documentation forms for bilaterial and unilateral modifications change orders and administrative changes
• Coordinate Approvals by working with Contracting Officers (Cos) and other leaders to gather required signatures and documentation to complete contract actions
• Draft review and execute modifications and ensure all modifications comply with FAR Regulations
• Ensure audit readiness by filing contract documentation and supporting rationale in contract files
• Build and maintain file repository for all contract actions for each CH; maintain comprehensive compliant contract files
• Manage contract modifications and other contract actions as assigned
• Manage spreadsheets that track each contract action for each CH
• Oversee contracts as bridge between Government client and CH
• Other Duties as assigned

Minimum Requirements

• Minimum of a Bachelors degree in a related field is required
• 5 years of relevant experience
• Federal contracting certifications (such as DAWIA) a plus
• Hands-on approach to administrative support
• Technical proficiency-ability to utilize different Contract Systems and Microsoft Office systems
• Excellent oral and written communication skills including public speaking and presenting
• Comprehensive understanding of federal processes procedures and regulations
• Ability to incorporate a resilience-based strategy to handle and resolve difficult high-risk contract issues
• Strong time management skills / self-starter; Ability to solve complex contract issues and utilize own independent research
• Ability to demonstrate confidence independence and adaptabilityto learn alongside the decisive problem-solving skills needed to manage each CH portfolio
• Demonstrates an approachable communication style that supports seamless team collaboration and thrives in a fast-paced customer-centric environment.
• Ability to interact well with peers customers leaders and stakeholders in focused and detail-oriented fashion completing projects independently while maintaining high-quality relationships
• Efficiently managing portfolios of Contract Holder spreadsheets and contract documentation files with high accuracy and organization
• Maintain effective communication and team engagement within MS Teams regarding the status of pending CH contract files.
• Analyzes complex operational challenges and proposed innovative solutions to key stakeholders increasing efficiency
• Highly organized approach to complete contract-related milestones and tasks
• Demonstrates a positive attitude adaptability to learn new processes quickly

Preferred Expertise

• Strong Attention to detail in data entry skills; Maintain high data integrity by accurately entering information
• Strong knowledge of and experience with federal government contract vehicles especially NASA SEWP Indefinite Delivery Indefinite Quantity (IDIQ) contracts and Government Wide Acquisition Contracts (GWACs)
• Proficiency in Microsoft Office (Word Excel Power Point etc.)
• Familiarity with FPDS CPARS NCMS and similar federal contracting data systems
• Knowledge of current industry trends including experience with federal contract documentation
• Working knowledge of the Federal Acquisitions Regulations (FAR) and related requirements
• Strong verbal and written communication skills particularly presenting and public speaking
• Attention to detail and excellent critical thinking skills