Contract Support Specialist II

THE AGENCY
The General Services Agency (GSA) is comprised of Fleet Services Facilities Procurement Special Services Parks Security and Business Support and is responsible for a broad spectrum of services to all the County departments and agencies. It requires a very diverse workforce to accomplish the GSA mission of contributing to the quality of life in Ventura County by partnering with their customers to provide expertise and cost-effective service delivery and foster the preservation of natural resources.

THE POSITION
Under general supervision coordinates and performs various activities to support the establishment maintenance and compliance of contracts associated with construction projects consultant services or permitting.

The ideal candidate will be able to prioritize and organize work to perform effectively in a high-volume fast-paced office engineering/construction environment will be detail and customer-service oriented with good written and verbal communications skills. Must be skilled in the MS Office Suite including Word and Excel.

WHAT WE OFFER
The County of Ventura offers an attractive compensation and benefits package that includes:

• Merit Increases New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2080 hours (approximately one year) from the initial merit increase.
• Educational Incentive -An educational incentive of 2.5% for completion of an associates degree 3.5% for completion of a bachelors degree OR 5% for completion of a graduate degree.
• Vacation Accrual New regular full-time employees shall accrue approximately 14 days of vacation a year for the first 10400 hours or 5 years of service; vacation accruals increase atand 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
• Annual Leave Redemption After 14560 hours of continuous County service an employee may elect to cash in or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
• Sick Leave - Full time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
• Deferred Compensation - Eligible to participate in the Countys 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
• Health PlansFull time employees are given a flexible credit allowance to offset the purchase of medical dental and/or vision insurance for you and your dependents.
• Flexible Spending Accounts-Pre-tax benefit towards eligible medical dental and vision care and/or dependent care expenses.
• Pension Plan- Participation in the Countys defined benefit pension plan which has reciprocity with CalPERS.
• Holidays- 13 paid days per year which includes a scheduled floating holiday.
• Additional Benefits -Tuition Reimbursement Disability Plans Employee Assistance Program Life Insurance Wellness Program.

Duties may include but are not limited to the following:

• Performs various activities in support of construction projects such as preparing bid packages coordinating and attending bid meetings attending and participating at meetings for purposes of responding to questions recording meeting minutes participating in bid submission review and evaluation process and contract award notification;

• Sets up organizes and maintains records project files and logs and databases and complex spreadsheets related to project management permits contract processing and other activities that are used by project managers and other staff;

• Coordinates processing of time-sensitive payments to contractors and consultants;

• Prepares or assists project managers with preparing various documents associated with bids and contracts including specifications correspondence contract change orders consulting services and annual contracts etc.;

• Provides staff contractors consultants and the public with information related to project processing requirements;

• Documents monitors and reports on activity charged to projects; performs quality control;

• Coordinates and attends various pre-bid pre-construction and project meetings; takes and transcribes meeting minutes;
• Monitors and/or coordinates financial reports/authorizations/transactions with various internal and external staff;
• Provides internal staff contractors consultants and/or the public with information related to the GSA contract general conditions Ventura County Standard Specifications (VCSS)/permits and other County policies to support compliance with legal and public contract code;
• Researches and/or compiles supporting documentation and information for project managers;
• May provide training and/or instruction to project managers technicians and support staff on construction consultant or permits-related processes as required;
• Performs other related duties as assigned.

These are entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION TRAINING and EXPERIENCE
Considerable administrative support experience which has led to the acquisition of the required knowledge skills and abilities. The required knowledge skill and abilities also can be obtained by:

Any combination of education training or experience equivalent to two (2) years of administrative support experience in construction engineering contract administration or similar field; OR one (1) year of experience as a Contract Support Specialist I.

NECESSARY SPECIAL REQUIREMENTS

• Some experience in contract administration
• Intermediate experience in MS Word and Excel
• Some administrative support experience in engineering construction and/or a related field
• Experience maintaining complex record keeping systems
• Effective written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.

FINAL FILING DATE
Your application must be received by County of Ventura Human Resources in Ventura California no later than 5:00 p.m. on May 28 2026. (Formerly:This is a continuous recruitment and may close at any time; therefore apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura California no later than 5:00 p.m. on the closing date.)

To apply on-line please refer to our web site at If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources 800 South Victoria Avenue L-1970 Ventura CA 93009.

NOTE: If presently permanently employed in another merit or civil service public agency/entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please click here for additional information.