Contract Operations and Systems Specialist

PeopleTec is currently seeking a Contract Operations and Systems Specialistto support our Huntsville AL location.

The Contract Operations and Systems Specialist supports our Huntsville AL location by providing contracting procurement-policy compliance and operational support to a government contracting office. The position requires the skill set of an experienced Contract Specialist with an emphasis on preparing contractual and supporting acquisition documentation maintaining file integrity and audit readiness and supporting contracting-office administration. Working onsite as an integral member of the contracting team the specialist researches and applies acquisition regulations and policy drafts and reviews documentation for government approval maintains electronic contract and agreement files supports tasker and acquisition-system administration and keeps the offices SharePoint content trackers permissions and existing workflows current.

DUTIES:

• Draft revise and format contractual and supporting acquisition documentation for government review and approval and research and apply applicable acquisition regulations policy and local procedures.
• Review contractual and acquisition documentation for completeness consistency required approvals and compliance with applicable policy and office procedures; identify deficiencies and track corrective actions to closure.
• Create organize and maintain electronic contract and agreement files including Other Transaction Agreement files when applicable and support contract closeout retention and disposition requirements.
• Conduct file health checks maintain audit-readiness metrics identify missing documentation and support peer reviews procurement management reviews audits and data calls.
• Develop and maintain office templates checklists standard operating procedures job aids and policy or compliance guidance for government review and approval.
• Maintain workload and suspense trackers; log route and track ETMS2 and other office taskers; prepare status information; and alert leadership to late or at-risk actions.
• Provide administrative support for acquisition systems user accounts roles recertifications and access rosters; identify data discrepancies and route corrections to the responsible government official.
• Maintain the offices SharePoint content libraries lists metadata permissions requests trackers and existing workflows and provide basic user assistance on established processes.
• Coordinate with contracting professionals requiring activities contracting officers representatives program analysts leadership and IT support personnel to obtain documentation resolve administrative issues and meet deadlines.
• Provide administrative support for onboarding departure processing Defense Travel System actions building and system access requests and training records.
• Handle controlled unclassified information and procurement-sensitive information in accordance with applicable security privacy and organizational conflict-of-interest requirements.
• As workload allows assist a warranted Contracting Officer or Ordering Official with preparing simple order actions such as GSA Schedule and CHESS orders including market research and price reasonableness documentation and drafting the order for the warranted officials review and signature.

Required Skills/Experience:

• 5-10 of progressively responsible experience in federal acquisition contracting procurement policy contract compliance or closely related contracting support preferably in a Department of Defense environment.
• Demonstrated experience preparing contractual and supporting acquisition documentation and applying federal acquisition regulations and policy.
• Experience supporting contract-file organization compliance reviews audit readiness procurement management reviews or related quality-assurance activities.
• Strong working knowledge of federal and Department of Defense contracting principles terminology documentation and electronic contract-file requirements.
• Exceptional written communication and document-development skills with the ability to produce clear accurate and compliant contractual and administrative products.
• Strong attention to detail organization follow-through and judgment when handling sensitive acquisition information and competing suspense dates.
• Experience working independently in a deadline-driven contracting office and coordinating actions across multiple organizations and levels of leadership.
• Proficiency with Microsoft Word Excel PowerPoint Outlook Teams Adobe Acrobat and SharePoint content maintenance.
• Ability to maintain existing SharePoint libraries lists metadata permissions requests trackers and workflows; advanced SharePoint development is not required.
• Ability to learn and support government acquisition task-management and administrative systems and explain processes clearly to users.
• Strong interpersonal and verbal communication skills and a professional service-oriented approach when working with government personnel supported organizations industry and contractor teammates.
• Must have a current drivers license.
• Travel: Up to 10%.
• Must be a U.S. Citizen.
• Must have an active DoD Secret clearance upon hire and the ability to maintain it.

EDUCATION REQUIREMENTS:

• Bachelors degree from an accredited college or university in acquisition contracting business administration finance supply chain management public administration management or a related field.

PREFERRED / DESIRED SKILLS:

• Prior experience as a Contract Specialist followed by work in procurement policy compliance quality assurance or contracting-office operations.
• Defense Acquisition Workforce Improvement Act contracting certification Federal Acquisition Certification in Contracting Defense Acquisition University coursework or equivalent acquisition training.
• Experience with Army Contract Writing System Procurement Integrated Enterprise Environment ETMS2 Federal Procurement Data System Electronic Document Access Contractor Performance Assessment Reporting System and Army contracting-file requirements.
• Experience supporting Other Transaction agreement files in addition to Federal Acquisition Regulation-based contracts.
• Experience maintaining SharePoint sites and existing workflows forms trackers or dashboards.
• Experience building or improving SharePoint workflows forms Power Automate flows or dashboards in Excel Power BI or SharePoint.
• Experience working under organizational conflict-of-interest mitigation requirements.

People First. Technology Always.

PeopleTec Inc. is an employee-owned small business founded in Huntsville AL that provides exceptional customer support by employing and retaining a highly skilled workforce.

Culture: The name PeopleTec was deliberately chosen to remind us of our core value system - our people. Our companys foundation was built on placing our employees and customers first. With an award-winning atmosphere we have matured into a company that boasts the best and brightest across multiple technical fields.

Career: At PeopleTec we value your long-term goals. Whether its through our continuing-education opportunities our robust training programs or our People First benefits package PeopleTec truly believes that our best investments are our people.

Come Experience It.

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EEO Statement

PeopleTec Inc. is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in its job application procedures. If you have any difficulty using our online system and you need an accommodation due to a disability you may use the following email address and/or phone number (256.319.3800) to contact us about your interest in employment with PeopleTec Inc.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age genetic information citizenship ancestry marital status protected veteran status disability status or any other status protected by federal state or local law. PeopleTec Inc. participates in E-Verify.