Contract Administrator (Transportation)
Job Location:
Job Location:
Jacksonville, FL - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
10 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
About Proficient Auto Logistics
Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024 PAL combined five industry-leading operating companies and has since acquired two additional operating companies. As a combined entity we operate one of the largest auto transportation fleets in North America with 55 terminal locations and nearly 750 employees a majority of whom are drivers.
We offer a broad range of auto transportation and logistics services primarily focused on transporting finished vehicles from automotive production facilities marine ports of entry or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale breadth of geographic coverage and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).
Job Summary
The Contract Administrator manages the full lifecycle of commercial contracts across the company and its affiliated entities including motor carrier brokerage and equipment leasing operations. This role supports the drafting negotiation execution tracking and administration of agreements (e.g. trucking and equipment leases) to ensure compliance with company policies and applicable regulatory requirements.
The position also supports the Legal Department by coordinating legal document intake maintaining corporate and legal records assisting with litigation subpoenas and regulatory filings and helping standardize contract processes and maintain audit-ready documentation. Working closely with Legal (internal and external) Procurement Risk Finance and Operations the Contract Administrator promotes risk mitigation and compliance and provides support on workers compensation and auto liability matters including compiling information for insurance claims and related reporting.
Essential Duties and Responsibilities
- Manages the full lifecycle of trucking equipment and property leases and other operating contracts including intake coordination with internal stakeholders execution renewal and oversight of all related schedules appendices and documentation
- For all contracts and contract amendments ensures completeness of documentation and supports ongoing improvement consolidation and standardization of agreement types
- Supports equipment titling and registrations
- Owns contract templates and governance processes ensuring version control standardization and compliance across subsidiary companies
- Maintains the contract library by documenting lease terms tracking non-standard provisions and supporting compliance with contractual regulatory requirements (e.g. insurance authority safety provisions)
- Partners cross-functionally with Procurement Finance Risk and Accounting to develop negotiate and administer vendor agreements (MSAs SOWs purchase agreements) implement standard contractual protections
- Ensure contract-related pricing insurance purchasing and rate reviews are timely and accurately executed
- Supports Risk and Liability in claims handling by preparing reports compiling documentation for insurance and litigation matters and coordinating with adjusters TPAs counsel and brokers
- Maintains centralized audit-ready contract records including electronic storage indexing version control and ensuring proper execution and distribution to relevant stakeholders
- Provides contract support to internal teams and Legal including furnishing documents; ensuring required insurance terms coverage and claims obligations are properly embedded in contracts; and summarizing key terms obligations and provisions as needed
- Manages legal intake and litigation support by tracking subpoenas complaints and correspondence; coordinating document collection for litigation audits and regulatory matters; and maintaining calendars for key deadlines and deliverables.
- Maintains organized legal records and compliance processes including legal holds document retention and support for state-level corporate filings
Requirements
- Bachelors degree in business administration law or a related field
- Experience working specifically with the leasing function of a transportation company is preferred
- Notary experience is preferred
- Minimum of 3 years of experience in contract management or a similar role
- Strong understanding of contract law and legal terminology
- Excellent analytical and negotiation skills
- Proficiency in contract management software Microsoft Office Suite Adobe and digital contract execution platforms (e.g. DocuSign)
- Strong attention to detail and organizational skills
- Ability to work independently and as part of a team
- Excellent communication and interpersonal skills
EEO Statement
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or national origin.
Required Experience:
Unclear Seniority
About Company
Founded in 1999 and based in Bound Brook, New Jersey, Delta Auto Transport built its reputation on speed, consistency, and a personal touch. Delta drivers
