Continuing Education Operations Coordinator

Position Summary
The Continuing Education Operations Coordinator leads and manages operational administrative registration and business functions for the Continuing Dental Education ( CDE ) Department. This role serves as serves the primary point of accountability for continuing education programming AHEC -related activities participant registration customer service reporting compliance and overall departmental operations and acts as a key point of contact for external dental professionals AHEC partners and organizations across North Carolina. This position plays a key role in planning coordinating and executing continuing education programs by collaborating with faculty and internal and external stakeholders to translate educational goals into well-organized and successful learning experiences. Responsibilities include managing approximately 20 continuing education programs annually serving up to 4000 participants and directly supporting the departments educational revenue and outreach goals; handling course logistics both internally and externally; overseeing registration processes; coordinating participant communications and marketing efforts; and ensuring high-quality participant experience that supports program retention repeat enrollment and positive evaluation outcomes including designing and administering participant evaluations and analyzing results to inform program improvements and faculty feedback. The role also coordinates and ensures execution of AHEC -related initiatives including managing faculty coordination travel logistics and compensation processes to ensure timely program delivery across nine regional AHEC sites. The Continuing Education Operations Coordinator maintains and monitors financial and programmatic records to ensure accuracy support budget tracking and reduce financial and compliance risk prepares and analyzes operational and financial reports used to guide departmental planning and fiscal year decision-making monitors program activities and ensures adherence to University policies accreditation standards and continuing education requirements reducing risk and maintaining program eligibility and standing. This position also contributes to the development and improvement of departmental processes by identifying workflow inefficiencies and implementing process improvements that increase operational efficiency reduce processing time and improve program consistency developing and implementing standard operating procedures (SOPs) to establish consistency improve continuity and support scalable program growth. This position independently prioritizes and manages multiple operational functions making decisions that directly impact program delivery participant experience and departmental efficiency resolving moderately complex operational challenges and coordinating across functions while partnering with the Director of Continuing Dental Education to support operational planning program oversight and execution of departmental priorities. The Continuing Education Operations Coordinator is a key contributor to departmental success by ensuring seamless program delivery supporting faculty and participants and maintaining efficient organized and compliant operations.

Work Schedule
Monday Friday; 8:00am 4:30pm