Construction Office Administrator

About the Firm

Our mission: Transforming infrastructure with Passion and Kindness.

We provide quality cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge highway and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.

Prudent Engineering is an Equal Opportunity Employer.

What youll be able to do

We are seeking a Construction Office Administrator to support our Manager of Construction Inspection Services (PA) and Pennsylvania-based inspection staff. This is a full-time in-person position based in our King of Prussia PA office.

In this role you will provide day-to-day administrative support in a technical project-focused environment. You will help keep office operations organized support inspection staff and leadership and assist with documentation scheduling and coordination. The ideal candidate is detail-oriented dependable and comfortable working with engineering and construction professionals.

Key Responsibilities

• Provide administrative support to the Manager of Construction Inspection Services (PA) including scheduling correspondence and meeting coordination
• Serve as a point of contact for office communications handling calls emails and inquiries professionally
• Assist with organizing and maintaining project documentation correspondence reports and records
• Assist in general payroll and invoicing processs
• Support onboarding coordination for inspection staff including paperwork time sheets management and tracking of Certifications and training
• Maintain organized electronic filing systems to ensure documents are accurate and easily accessible
• Assist with preparation of presentations reports and other internal materials
• Coordinate travel arrangements and logistics for field and office staff
• Manage office supplies equipment and day-to-day administrative needs
• Support internal record-keeping and documentation processes related to construction inspection services
• Assist with general office coordination and administrative tasks to support team efficiency

The minimum requirements we seek

• High school diploma or equivalent required; associate or bachelors degree preferred
• 35 years of experience in an administrative or office support role
• Experience supporting engineering construction inspection or consulting teams required
• PennDOT ECMS experience strongly preferred
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Proficiency in Adobe and/or Bluebeam (PDF) preferred
• Strong organizational and time-management skills
• Clear written and verbal communication skills
• High attention to detail and ability to manage multiple priorities
• Ability to work independently and as part of a team
• A professional positive and reliable work style
• A valid drivers license is preferred

What we will offer

• An annual salary: $65000$85000
• Medical dental and vision benefits
• 401(k) with company match
• Paid time off plus paid holidays
• Opportunities for professional growth and career advancement

*Actual compensation may vary based on work experience location market conditions education training certifications and other credentials as well as applicable knowledge and skills.