Community Events Marketing

At HeyGen our mission is to make visual storytelling accessible to all. Over the last decade visual content has become the preferred method of information creation consumption and retention. But the ability to create such content in particular videos continues to be costly and challenging to scale. Our ambition is to build technology that equips more people with the power to reach captivate and inspire audiences.
Learn more at. Visit our Mission and Culture doc here.

We run experiential and enterprise events including branded pop-ups conferences dinners and networking happy hours to introduce people to HeyGens technology build community and drive pipeline growth among creators founders enterprises and startups. Were looking for a reliable hands-on events expert to help run these events end-to-end from planning through teardown with a focus on detailed and smooth project coordination travel day-of logistics and a great attendee experience.

This is a great fit for someone whos proactive organized detail oriented calm under pressure comfortable talking to attendees and happy to switch between project tracking physical setup and tech/coordination tasks throughout an event cycle and knows how to delight attendees.

What Youll Do

• Own the event project and event campaign plan from kickoff to wrap build and maintain timelines task lists draft email copy send out invites create graphic and marketing material requests and owners (DRIs) in Asana
• Track deliverables deadlines across workstreams (venue swag materials staffing) and flag risks before they become problems
• Own the events calendar and keep all stakeholders aligned with clear status updates and a single source of truth for each event
• Coordinate vendors internal teams and contractors to keep everyone on schedule
• Run pre-event check-ins and post-event debriefs; capture learnings and maintain reusable checklists/templates for future events
• Travel required to host pop ups dinners activations transport marketing materials (flyers swag etc) and provide on site event support

Pre-Event Prep

• Confirm venue bookings vendors staff and happy hour spaces
• Place and track swag orders (hats totes stickers banners) and confirm delivery before event day
• Prepare event materials: QR code signage flyers branded menus photo props
• Set up check-in tooling (e.g. Luma app) and any booking sheets for filming stations
• Set up banners QR codes iPad stands monitors (LiveAvatar) and filming station backdrops
• Arrange coffee cart swag tables flyers and station signage orders and making sure they arrive to venue

Event Coverage

• Manage attendee check-in via scanning app
• Coordinate vendor staffing training technical set up track time-slot sign-ups across multiple stations when hosting avatar filming activations manage the lines keep stations moving
• Provision premium credits and help attendees set up HeyGen accounts
• Hand out flyers and props support photographer/testimonial capture
• Triage attendee inquiries and route them to the right person (ambassador enterprise partnership etc.)
• Be a friendly knowledgeable presence answer product questions and help attendees get the most out of the event
• Support networking sessions and brief exec intros (mic/monitor setup)
• Break down stations pack up swag and equipment settle with venue

Who You Are

• Prior experience with events hospitality brand activations or field marketing
• Project management experience able to build timelines track tasks and owners and keep multiple workstreams on schedule
• Familiarity with project management / collaboration tools (Asana preferred; Google Sheets Airtable etc.)
• Highly organized with strong attention to logistical detail
• Comfortable managing multiple moving parts simultaneously (check-in filming queues attendee questions)
• Friendly personable and confident talking to founders creators and prospects
• Comfortable with light event tech (check-in apps QR codes tablets shared tracking sheets)
• Able to lift move and transport event materials (swag boxes banners stands)
• Available to work full event days including evenings; reliable transportation to venues
• Requirement: interest in or familiarity with AI / creator tools and ability to use AI to streamline workstreams where possible

• Type: Part-time contract (event-based / hourly )
• Location: On-site at event venues (SF) Remote
• Hours: Variable 15-20 per week event-based typically full-day shifts (roughly 9 AM5 PM with some evening happy hours) plus remote prep/coordination time between events
• Compensation: $25-$35/hr

Looking for candidates that have:

• Great relationship-building capabilities
• Strong written and verbal communication
• Curiosity and resourcefulness
• Comfort with ambiguity and startup pace
• Attention to detail project management including timely outreach and follow-up
• Ability to take initiative and learn fast

Why Join Us

• Work closely with a fast-moving creative and collaborative team
• Gain hands-on experience in both community-led growth and content marketing
• Mentorship from marketing and go-to-market team members
• Help shape how thousands of creators connect grow and adopt new technology
• Real-world experience in a high-growth startup environment
• Flexible work environment with a team that values ambition clarity and curiosity