Communications Specialist
Job Location:
Little Rock, AR - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
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Workstudy Position:
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Institution Name:
Since its inception the University of Arkansas System has developed a tradition of excellence that includes the states 1871 flagship land-grant research university; Arkansass premier institution for medical education treatment and research; a major metropolitan university; an 1890 land-grant university; two regional universities serving southern and western Arkansas; five community colleges; two schools of law; a presidential school; a residential math and science high school; a 100 percent-online university and divisions of agriculture archeology and criminal justice. The individual entities of the UA System maintain cooperative strength as well as diverse offerings that exhibit unmatched economic and social impact to the state.
The UA System provides communities in Arkansas with access to academic and professional opportunities develops intellectual growth and cultural awareness in its students and provides knowledge and research skills to an ever-changing society. The system enrolls more than 60000 students employs over 17000 employees and has a total budget of over $2 billion. An intrinsic part of the texture and fabric of Arkansas the UA System is a driving force in the states economic educational and cultural advancement.
Department:
Departments Website:
Summary of Job Duties:
SUMMARY OF DUTIES:
The dual position will serve as both the executive assistant to the WRDL Advisory Board and a Communications Assistant working closely and being managed by the UA System Director of Communications. Job duties are broken down between the primary roles below with the right candidate expected to split 20 hours/week managing the fluctuating flow of duties between the two entities.
WRDL Executive Assistant Duties include:
Develop a relationship with the chair of the WRDL Advisory Board to understand the needs of the Board and its regular meetings especially in all aspects of planning three prominent annual lectures held on alternating campuses within the UA System.
Prepare Board meeting annual schedules and create and send invites to committee members calendars. Reserve meeting spaces and make location arrangements and work with catering for lunches.
Prepare meeting agenda in consultation with Board Chair including committee reports for current meeting: Finance Promotion Preservation.
Prepare and present financial reports at meetings and as requested by Chair prepare campus lecture schedule; record and prepare minutes.
Serve as a liaison between Chair public members and campus reps on activity related to campus lectures including working closely with campus communications/marketing offices to use combined resources for content and promotion.
Assist campuses with the process of bringing lecturers to campuses being a liaison between campus reps and UA System Office of General Counsel for issuing lecturer contracts for legal review and completion.
Review edit and approve marketing content and promotional items created by campuses to ensure adherence to WRDL brand requirements.
Advise campus reps regarding appropriate expenses and processes for payment.
Ensure lecturer honorariums are paid according to contract deadline and campus reimbursements are paid promptly.
Draft correspondence for Chairs signature.
Submit request for approval by UA Board of Trustees when new Board members are appointed and track member terms.
Assist with orienting new campus representatives.
Organize annual Board retreat when scheduled.
Act as a steward of WRDL content and brand to provide historical information upon request. Interact with the UALR Center for Arkansas History and Culture (CAHC) the holder of WRDL historical records. Transfer records/documents to CAHC on a determined schedule.
Work with Board and UA System Director of Communications in developing a new WRDL website that includes legacy content and creation of fresh content in creating a new home for all things related to WRDL.
Create and maintain social media and web presences for WRDL that drives traffic to its website where content regarding its lectures schedule and Board information is kept up to date.
Update WRDL Procedures Handbook as needed.
UA System Communications Assistant Duties Include:
Report to the UA System Director of Communications to manage combined workload and assignments between the UA System and WRDL work location scheduling and maintain a relationship balancing and meeting expectations of the two positions on a part-time schedule.
The right candidate will have a workspace at the UA System Administration building at 2404 N. University in close proximity to the Director of Communications office but will also have flexibility to visit campuses and work remotely when needed.
Learning and being an ambassador of the UA System brand to include all its 22 campuses divisions and units statewide.
Learning and maintaining relationships with other key stakeholders inside the UA System to include Office of General Counsel Government Relations/Public Affairs Academic Affairs Finance Risk Management Human Resources Audit communications and leadership at campuses divisions and units and the UA System Presidents office.
Learning and maintaining external relationships with members of the local statewide and national media.
Being proficient in creating content related to websites news releases social media administrative letters policy speech writing talking points advertising and announcements generally being versatile in managing projects for a variety of audiences.
Familiarity with certain communications-related software to include MailChimp Adobe Creative Cloud Suite Canva etc. to help create and edit compelling and tasteful graphic design photography video and content.
Familiarity or a willingness to learn about the Arkansas Freedom of Information Act and assist with addressing filling organizing redacting exempting with numerous FOIA incoming requests for public information.
Help with rewriting updating creating and editing content on .
Open to brainstorming new communications-related ideas strategies trends and possessing a creative spirit to assist with office-related projects and design needs.
Qualifications:
REQUIRED QUALIFICATIONS
The right candidate will have earned a bachelors degree in a communications-related field and have at least a minimum five (5) years of experience in content creation design public relations journalism event planning or related fields. Have the ability to adapt to new software and systems quickly; excellent written and verbal communication skills; ability to organize and prioritize multiple tasks and handle multiple projects; high attention to detail; ability to use independent judgment troubleshoot issues and adapt to shifting demands; ability to work independently as well as collaboratively with senior system office and campus leadership as well as members of the Board of Trustees of the University of Arkansas; and ability to handle sensitive information and records with discretion is a must.
PREFERRED QUALIFICATIONS:
Previous experience in graphic design content creation editing social media managing within an institution of higher education; and some experience with the Workday platform and web content management systems particularly WordPress.
Salary Information:
Required Documents to Apply:
Optional Documents:
Additional Information:
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Frequent Physical Activity:
Occasional Physical Activity:
Benefits Eligible:
Required Experience:
IC
About Company
UACCB is a two-year, accredited Arkansas community college with on-campus and online classes offering a variety of degrees and technical certificates.
