Communications-Coordinator

JOB Announcement Open: July 31 2026 Close: August 28 2026 Job Title: Coordinator Department: Communications Reports To: Director Hours: 40 Hrs/Wk Full TimeSalary: Based on Salary MatrixBenefits Requisition: 937 *Salaries are market competitive. For accurate salary information call or email The Puyallup Tribe of Indians provides a generous benefits package that includes employer paid medical dental vision life insurance a retirement/401(k) plan with profit sharing paid holidays and paid time off including birthday SUMMARY:Under the general direction of the Director this position is responsible for providing administrative support to Director and department staff. Position will assist Director with coordination of department duties Tribal Newspaper media relations digital media DUTIES AND RESPONSIBILITIESUnder the guidance and direction of the Director provides administrative and technical assistance to the Communications and route a high volume of incoming calls and messages using proper etiquette. Follows up as timely information and direction to tribal membership and clients regarding requested and available for making and distributing photocopies and and distribute incoming mail. Properly and accurately logs all incoming/outgoing mail. Logs and tracks forms submitted to other departments for signature. Collects and logs incoming a lead on scheduling meetings. Prepares agendas minutes and packages for dissemination to the attendees. Prepares agendas and takes minutes for highly confidential correspondence and other forms of communication as requested. Edits and reviews materials prepared by others when directed by the and manage Requests For Proposals bids etc. Schedule and coordinate vendor services (such as designers photographers etc.)Manage communications directors calendar necessary travel department time cards invoices Action Request Forms office supplies and edit ads directory listings and similar content for Tribal NewspaperCoordinate and edit online print and email event calendarsResearch and respond to external and internal requests for information from general-inquiry email telephone and other channels. Answer questions route or coordinate news media relations by tracking media coverage maintaining media log and media lists entering Tribal events into news media calendars with digital media as needed such as by creating posts and monitoring social media feedsGather photographs answers or other information as neededDistribute press releases Tribal Announcements Tribal News and similar publications; coordinate surveys; support Membership meetings and other outreach eventsContribute to special projects such as by coordinating and staffing outreach events coordinating special mailings coordinating and tracking award applications and nominations other duties as RESPONSIBILITIESThis position has no supervisory AND REQUIREMENTSTo perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential and ExperienceHS Diploma/GED required. Associates Degree in a related field is preferred and two years of experience in administrative support to a senior level executive; or equivalent combination of education and of and work experience in Accounting functions is preferred. Intermediate to advanced skills in Microsoft Word and Excel have experience in maintaining confidentiality of sensitive information. Must demonstrate and stay up to date on knowledge of privacy contempt and defamation be able to work long hours and carry an unpredictable SkillsAbility to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization. The majority of contacts are within the Tribal community although some may be external to the SkillsAbility to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and percent and to draw and interpret bar AbilityAbility to apply common sense understanding to carry out instructions furnished in written oral or diagram form. Demonstrates good judgment and acts responsibly to avoid endangering anyone working in or working with the CertificatesMust have and maintain a valid and unrestricted Washington State drivers license and proof of insurance. Drivers License restrictions must not prevent the employee from complying with the Tribes Vehicle Use Policy or driving a GSA RequirementsMust have reliable demonstrate strong communication skills both written and oral. Must demonstrate an eye for be able to multi-task and set DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential the ability to operate a personal computer multi-line telephone calculator facsimile and the ability to read write communicate and interpret information accurately in the ability to concentrate and consistently produce accurate performing the duties of this job the employee is frequently required to sit; use hands to finger handle or feel; reach with hands and arms; and talk or employee frequently is required to stand and employee is frequently required to stand and stoop kneel crouch or employee must occasionally lift and/or move up to 50 ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential noise level is physical exertion is low to employee is frequently exposed to outside weather to hazardous materials in travel using employees own Puyallup Tribe of Indians reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of PREFERENCE EMPLOYER AS REQUIRED BY LAWOnline Application Tips:1. If you are using a PC use Chrome. If you are using a MAC use Safari.2. Upload additional documents (resume cover letter letters of recommendation proof of Indian blood etc.) to the resume tab as one (1) PDF file or email documents to and we can add them to your online application. Please send in copies of any degrees or certificates that you have been awarded.3. Indian Hiring Preference send in the appropriate documentation for the category you select. If you have any questions about the hiring preference policy or what document to send in email us at or call .4. Provide 3 references (we cannot obtain references from direct family members mother father grandparents sisters brothers or children and this includes in laws). One reference must be your most recent supervisor. We prefer the rest of your references to include co-workers subordinates or other supervisors but we can accept a personal reference from someone who is familiar with your work ethic habits and attendance. You can send in letters of recommendation to To add more employment education references etc. click on the small sign at the top right corner of the page.6. When entering salaries only use numbers. Do not use any other characters (such as . or $)7. After you submit your application you will receive an email confirmation. If you do not receive an email please call the office to confirm submission.*Please do not wear perfumes colognes or strong scents to your interview. Some employees are you have any questions about the positions or the online application please call or email Puyalupabsh Tacoma WA 98404