Communications Assistant

Communications Assistant

The Library Foundation of Los Angeles (LFLA) provides critical support to the Los Angeles Public Library resulting in free programs resources and services available to the millions of adults children and youth in Los Angeles. Through fundraising advocacy and innovative programs the Library Foundation strengthens the Los Angeles Public Library and promotes greater awareness of its valuable resources.

The LFLA is looking for an organized enthusiastic and creative Communications Assistant to join our small collaborative marketing and communications this role youll help share the story of LFLAs work and the impact of the Los Angeles Public Library by providing administrative and workflow support across areas of branding marketing and communications through digital print and event channels. This position is a great fit for someone excited to grow in nonprofit communications and contribute to meaningful work that connects people with the programs resources and opportunities libraries make possible.

The Communications Assistant helps keep marketing and communications projects moving bringing care curiosity and attention to detail to each assignment. This role supports LFLAs core communications channels including the website email newsletters social media printed materials and fundraising initiatives. The ideal candidate is thoughtful adaptable and self-motivated with comfort working across digital platforms and a genuine interest in learning collaborating and contributing to a fast-paced team environment.

This position reports to the Director of Marketing and Communications and works closely with the Communications Coordinator and teams across the Foundation and the Los Angeles Public Library. Together this role helps lift up LFLAs programs fundraising campaigns events and impact in ways that build connection participation and support for the Library.

Primary Duties

Communications-focus:

• Assist with drafting content for the LFLA website email communications and printed publications including the annual impact report brochures fundraising materials and related collateral.
• Assist with the design of marketing and communications materials including invitations presentations event signage digital graphics and other visual assets.
• Support behind-the-scenes for social media content in collaboration with the Communications Coordinator.
• Assist with capturing and editing photo and video assets for digital and print communications as needed.
• Assist with updating website content in coordination with internal teams.
• Attend and support LFLA events including special events member events fundraisers and public programming as assigned.

Administrative responsibilities:

• Assist with scheduling meetings preparing agendas and coordinating related follow-up materials.
• Help maintain marketing and communications project calendars timelines and task lists to help keep projects organized and on track.
• Support the routine collection organization and reporting of marketing and communications analytics.
• Help organize and maintain shared team files templates creative assets and project documentation.
• Assist with sourcing and ordering equipment supplies merchandise and other materials for marketing communications and event needs.
• Coordinate with vendors to support timely production delivery and fulfillment of communications and event-related materials.
• Process department invoices expense reports and related administrative paperwork in coordination with internal procedures.

• Bachelors degree or equivalent experience in communications marketing digital media public relations or a related field.
• 0-2 years of professional experience in communications marketing public relations digital media or a related field.
• Excellent written verbal and interpersonal communication skills with strong copywriting editing and proofreading abilities.
• Experience with or demonstrated ability to learn communications tools and platforms including:
  • Website content management systems such as WordPress.
  • Email marketing platforms such as Mailchimp or Constant Contact.
  • Project management systems such as Asana or Basecamp.
  • Graphic design photography and video production/editing tools including Adobe Creative Suite and Canva.
  • Photography or videography experience is a plus.
  • Major social media platforms such as Instagram Facebook YouTube and LinkedIn as well as analytics and management tools such as Google Analytics and Meta Business Suite.
• Experience supporting nonprofit communications marketing fundraising or advocacy campaigns is a plus.
• Comfortable using technology and able to learn new programs platforms and systems quickly.
• Ability to manage multiple projects deadlines and priorities simultaneously.
• Highly organized and detail-oriented with the ability to anticipate needs solve problems and follow through on tasks.
• Collaborative communicator with strong interpersonal skills.
• Positive flexible team player who is eager to contribute learn and support a mission-driven organization.

Benefits Offered

LFLA is pleased to offer the following benefits for our full-time staff: medical dental vision employer-paid short-term disability employee assistance program paid vacation and holidays including a floating holiday sick leave 401(k) with employer matching identity theft protection and life insurance.

Additional benefits include paid parking or a paid LA Metro Pass and a 20% discount at The Library Store (exclusions apply).

Equal Employment Opportunity Statement

The LFLA is committed to providing equal employment opportunities to all employees and applicants without regard to race color (including traits associated with race including but not limited to hair texture and protective hairstyles including braids locks and twists) religion religious creed (including religious dress and grooming practices) national origin ancestry citizenship physical or mental disability medical condition (including cancer and genetic characteristics) genetic information marital status sex (including pregnancy childbirth breastfeeding or related medical conditions) gender gender identity gender expression age (40 and over) sexual orientation veteran and/or military status protected medical leaves domestic violence victim status political affiliation off-duty cannabis use any other category or status protected by state local or federal law or any combination of two or more protected characteristics.

If you require an accommodation to complete the application please email Human Resources at Thank you.