College Operations Administrative Analyst (AAS EI)

This positions responsibilities are carried out under general direction. The incumbent is responsible for performing the full range of administrative and analytical work related to program and policy research analysis development evaluation reporting and operational and fiscal support for the College of Education Kinesiology and Social Work. The position independently coordinates and performs complex administrative assignments supporting college operations accreditation activities partnership activities personnel and fiscal processes and program administration and serves as a liaison among faculty staff university offices and external partners.

• Administer assigned programs including conducting program and policy research analysis reporting and evaluation.
• Review program workflows and recommend procedural improvements.
• Develop and maintain program documentation guidelines and internal procedures.
• Monitor program compliance with institutional requirements regulations and accreditation standards.
• Coordinate program activities including annual or cyclical processes (e.g. reviews renewals reporting cycles) with campus and external partners.
• Conduct program reviews; analyze trends and prepare summaries reports and recommendations.
• Organize and facilitate staff meetings trainings and events.
• Coordinate communications related to program updates changes and initiatives.
• Manage requests requiring dean-level review; coordinate routing documentation and follow-up with HR and Budget offices.
• Ensure timely processing of personnel fiscal and programmatic actions; track status and ensure completion.
• Serve as liaison with the college budget office on travel purchasing and related requests; assist with financial documentation and basic fiscal analysis.
• Conduct market research and environmental scans to support program development assessment and operational decision-making.
• Assist with facilities coordination including identifying needs and working with campus units on space and operational issues.
• Coordinate college publications and website content updates to support program visibility and communications.
• Analyze operational and fiscal data to support planning reporting and decision-making.
• Prepare reports summaries and analytical materials for management review.
• Perform administrative specialty work including HR coordination contract tracking and systems support.
• Coordinate administrative projects involving multiple functional areas and stakeholders.
• Identify operational inefficiencies and recommend process improvements.
• Coordinate day-to-day college operations and provide lead work direction to administrative staff.
• Coordinate workflows across functions to ensure efficiency and compliance with university policies.
• Develop document and implement operational procedures aligned with established college goals and policies.
• Serve as a resource for interpreting university and college policies and procedures.
• Oversee data management systems; ensure data integrity reporting accuracy and accessibility.
• Develop reports and analyze trends to support planning accreditation and operational improvements.
• Represent the college in meetings and coordinate with internal and external stakeholders
• Research and interpret policies and procedures to support consistent application.
• Develop and update procedural documentation and guidance materials.
• Participate in administrative system updates testing and process improvement efforts.
• Translate policy changes into operational procedures and workflow guidance.
• Coordinate communications and training related to policy process or system changes.
• Develop presentations and materials to support communication and knowledge sharing.
• Provide training and guidance to administrative staff on processes and systems.
• Serve as a point of contact for policy and procedural clarification.
• May be required to obtain additional training and/or certification as part of professional development based on department and/or campus needs to stay current with industry standards.
• At the direction of appropriate administrator may provide support to other areas as needed.
• The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to this classification.
• Other duties as assigned.

Experience: Administrative work experience involving study analysis and/or evaluation leading to the development or improvement of administrative policies procedures practices or programs.

• Three (3) years of related program and policy research analysis development evaluation and/or operational and fiscal analysis related experience.
• Bachelor degree in business administration public administration or a related field.
• Prior experience in a CSU or higher education setting.
• Experience with purchasing travel hospitality processes.
• Experience with HR processes guidelines and procedures.
• Experience coordinating with external partners (e.g. PK-12 community colleges Extended Education).
• Experience planning and coordinating meetings trainings or events.
• Experience with website content management publications or communications.
• Experience with budget tracking financial coordination or working with a grants office.

• General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles practices and methods.
• Knowledge of and ability to apply fundamental concepts.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Working knowledge of and ability to apply standard theories principles practices and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies procedures and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures.
• Ability to take initiative and independently plan organize coordinate and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research development and evaluation of policies and programs including skill in the collection evaluation and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment.
• Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret organize and present information and ideas in written or presentation form.
• Ability to compile write and present reports related to program or administrative specialty.
• Ability to train others on new skills and procedures and provide lead work direction.
• A background check (which may include fingerprinting checks of employment records education records criminal records civil records motor vehicle records professional licenses and sex offender registries as position requires) must be completed satisfactorily before any candidate can begin employment with the CSU.

California State University Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors 16 masters programs 7 post-graduate credentials a doctorate in education and serves more than 10000 students. New instructional facilities have been built for the unique pedagogy of professional programs laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation addition U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West while Washington Monthly honored Stanislaus State as the Wests No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to theJeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Actthe annual security report (ASR) is now available for viewing at The ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle Turlock CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race religion color ancestry age disability genetic information gender gender identity gender expression marital status medical condition national origin sex sexual orientation covered veteran status or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised 7/21/17 as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at . California Relay Service is available at voice and a federal contractor we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE