Collections Administrative Assistant
Job Location:
Portland, OR - USA
Hourly Salary:
Posted on:
Vacancies:
Job Summary
Job Title: Collections Administrator
Job Type: Full-time Monday-Friday 8:00 am - 5:00 pm
Pay: $21.00 - $22.00 per hour
Association Management Services (AMS) is seeking a detail-oriented Collections Administrator to support our Association Management team with collection activities attorney coordination lien processing and account reconciliation efforts.
This position plays an important role in helping associations manage delinquent accounts while maintaining professional communication and ensuring compliance with applicable collection procedures. The ideal candidate enjoys organization problem-solving working with detailed financial information and collaborating with both internal teams and external partners.
What Youll Do:
- Facilitate post-lien collection activities for associations in Oregon and Washington
- Process liens and releases of liens in accordance with governing documents and company procedures
- Communicate regularly with collection attorneys regarding account status and updates
- Apply legal fees to homeowner accounts and approve related invoices
- Support payment plan administration and tracking
- Research and reconcile account discrepancies alongside Accounts Receivable
- Run reports and audit attorney and lien account statuses
- Maintain accurate records and documentation throughout the collections process
- Assist with identifying and implementing process improvements
- Support invoice processing and additional administrative projects as needed
What Were Looking For:
- Strong attention to detail and organizational skills
- Ability to handle confidential financial information professionally
- Excellent written and verbal communication skills
- Strong problem-solving and follow-up abilities
- Ability to manage multiple priorities and deadlines
- Proficiency with Microsoft Office including Outlook Word and Excel
- Previous administrative collections accounts receivable accounting legal support or related experience preferred
Why Join AMS
- Competitive pay: $21.00 - $22.00 per hour
- Opportunity to work with a collaborative and experienced team
- Stable professional office environment
- Growth and development opportunities within a well-established company
If you enjoy detailed administrative work account research and supporting financial operations we encourage you to apply.
Required Experience:
Junior IC
About Company
Trust your HOA management services, condo association management, and developer services to AMS. Serving Oregon and Washington. We're the leader in community management.
