Club Operations & Administrative Coordinator

The Club Operations & Administrative Coordinator supports the successful daily operation of Ironbound Soccer Club by combining high-quality coaching responsibilities with strong operational and administrative support. This individual serves as an important link between club leadership coaches players families leagues facilities and external partners. The coordinator will help ensure that club programs are organizedcommunicated effectively and delivered according to Ironbound Soccer Clubs professional and developmental standards. This is a hybrid position that requires the individual to contribute both on the field as a coach and off the field as a member of the clubs operations and administrative team.

The duties listed below are the primary duties of this position but are not all the required duties. The Salvation Army reserves the right to change reduce or expand the duties of this position at any time. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this role.

Coaching Responsibilities
Serve as the head coach of assigned travel teams.
Plan and deliver organized age-appropriate and player-centered training sessions.
Coach assigned league tournament showcase and friendly matches.
Complete player evaluations progress reports and Individual Development Plans.
Maintain consistent and professional communication with players and families.
Attend club coaching education sessions technical meetings and staff development opportunities.
Implement Ironbound Soccer Clubs player development philosophy game model club identity and coaching standards.
Create a positive competitive inclusive and development-focused team environment.
Maintain accurate team attendance and player participation records.
Support player movement and collaboration between teams when directed by technical leadership.

Club Operations
Assist with seasonal planning and the organization of club programs.
Support the development and management of training and game schedules.
Coordinate field usage and communicate facility updates to relevant staff.
Assist with tournament showcase camp clinic and special-event logistics.
Support game-day operations including field setup equipment preparation staffing and event coordination.
Maintain and monitor club equipment and inventory.

Assist with referee facility league and opponent communication.
Help identify and resolve scheduling facility and operational conflicts.
Support the setup and breakdown of club events meetings and programming.
Assist with the organization of pre-season and post-season activities.

Administrative Responsibilities
Support player registration rostering carding and eligibility processes.
Maintain accurate player family coach and team information within BYGA and other club systems.
Assist with team and club-wide communication.
Prepare reports spreadsheets calendars presentations and administrative documents for club leadership.
Track player attendance coach compliance and required team documentation.
Organize coaching resources meeting materials and shared club documents.
Assist with uniform apparel equipment and supply orders.
Support scholarship applications documentation and recordkeeping.
Assist with parent meetings staff meetings and club presentations.
Maintain organized digital and physical records.
Respond professionally and promptly to questions from coaches players and families.
Support additional administrative projects as assigned by club leadership.

Additional Responsibilities
Attend staff meetings technical meetings and professional-development sessions.
Support club tryouts player identification events and team-selection processes.
Assist with seasonal registration and onboarding.
Work assigned camps clinics tournaments showcases and developmental programs.
Support the growth and operation of Ironbound Soccer Clubs developmental programming.
Help organize internal coaching education and staff-development initiatives.
Assist with parent orientation meetings and informational sessions.
Collaborate with club directors and coordinators across different departments.
Represent Ironbound Soccer Club professionally at all club league community and partner events.
Perform additional duties that support the clubs mission and successful operation.
Reconcile payment invoices within TSAMM.
Provided documentation for Credit Card reconciliation and tracking of invoices and payments.
Other duties within the scope of the role as assigned by supervisors.

Minimum United States Soccer Federation coaching qualification.

Previous youth soccer coaching experience.
Strong written and verbal communication skills.
Excellent organizational and time-management abilities.
Strong attention to detail and ability to manage multiple responsibilities.
Proficiency with Microsoft Office and Google Workspace.
Ability to learn and manage club registration communication and scheduling platforms.
Ability to work evenings weekends and selected holidays based on the club calendar.
Valid drivers license and reliable transportation.
Ability to work independently while also contributing to a collaborative team environment.
Commitment to player safety safeguarding professionalism and youth development.
Must understand and support The Salvation Armys mission as a church and a social services organization.

Desired Qualifications
United States Soccer Federation C License or higher.
Experience working in youth soccer administration or club operations.
Experience using membership management systems. Example: BYGA.
Experience with SportsEngine PlayMetrics TeamSnap GotSport or similar sports-management platforms.
Experience coordinating tournaments camps clinics or special events.
Experience with player registration rostering carding and league administration.
Bilingual proficiency in English and Spanish or English and Portuguese.
Familiarity with the Newark and Ironbound communities.