Closing Coordinator

Job Title: Closing Coordinator
Location: Lexington KY (On-site)
Company: AirMart Inc.

AirMart Inc. is seeking a detail-oriented and highly motivated ClosingCoordinator to join our team. This role is essential in supporting aircraft transactions from start to finish while maintaining exceptional service to clients and internal teams. If you thrive in a fast-paced environment have a knack for staying organized and enjoy being the go-to person to ensure things get donethis could be your perfect fit.

Key Responsibilities:

• Send out aircraft purchase listing and acquisition agreements; track progress from initiation to closing.

• Act as a liaison between escrow agents clients lenders and sales executives.

• Keep all parties informed of outstanding items and next steps.

• Ensure closings take place on time; resolve any signing or documentation issues.

• Maintain up-to-date and accurate records in CRM and QuickBase (QB).

• Communicate updates and changes clearly and promptly to relevant team members.

• Follow all transactions through post-closing to ensure client satisfaction.

• Use checklists trackers and scheduled tasks to document progress.

• Attend and prepare for Sales and Arrivals & Departures meetings.

• Provide administrative support to the Operations Manager as needed.

• Provide phone backup support when necessary.

What You Bring to the Table:

• A minimum of 2 years experience in real estate or mortgages.

• Previous experience in loan processing or transaction coordination is a plus.

• Professional phone presence and customer service mindset.

• Strong proficiency in Microsoft 365 including Outlook Word Excel and PandaDoc.

• Familiarity with CRM systems.

• Exceptional organization and time management skills.

• Strong follow-through and attention to detail.

• Ability to type at least 55 WPM with accuracy.

• Proven ability to manage calendars and task lists like a pro.

• A strong sense of urgency and proactive approach to problem-solving.

• Prior experience in a sales support or customer service role.

• Commitment to upholding our corporate values and vision.

Why Join AirMart

At AirMart we are passionate about aviation and committed to delivering excellent service to our clients. We work hard communicate clearly and celebrate success. Youll be part of a team that values trust integrity and initiativeand supports each other every step of the way.

How to Apply:
Either upload your resume here or email your resume and a brief cover letter to Please include Closing Coordinator Application in the subject line.