Clerk's Judicial Information Specialist

The salary for this position is: $4033 - $5364 monthly.

This position has an anticipated end date of December 31 2027.

The Thurston County Clerks Office is looking to hire for the position of Judicial Information Specialist to join our team. This is an exciting opportunity for those seeking entry level work in the court system work in a great environment and receive excellent benefits. Serves as primary customer service representative for the Clerks for initial intake and review of court-related documents ensuring the paperwork and/or file is complete and is critical to identify and process court-ordered documents in an appropriate and timely technical assistance on detailed legal processes to the public and researches questionsThurston County Clerks Office is seeking a professional motivated and dependable candidateand complaints.

Essential functions may include but are not limited to the following:

• Audits Superior Court records in both paper and electronic formats to ensure completeness and accuracy. Maintains detailed audit records to support records retention and authorized destruction processes.
• Acts as primary customer service representative for the Clerks monitors and processes case files and legal documents maintains records and prepares legal documents for court customers with technical assistance on detailed legal procedures and obtains additional information as needed.
• Reviews incoming documents identifies court orders and processes according to appropriate information is included on paperwork or in file to ensure accurate confidentiality level of case file for future examination by individuals.
• Reviews petitions applications affidavits oaths and court orders prior to issuance of writs subpoenas letters testamentary and arrest the accuracy/completeness of legal documents identifying inconsistency with statutes and provides technical information for compliance.
• Assists public including attorneys law enforcement court and community agencies by answering inquiries explaining detailed regulations procedures and complex requirements of the judicial case specifications and assists in the selection of appropriate mandatory forms required to proceed in court. Evaluates customers need for domestic violence harassment and/or restraining orders and assists customers in the preparation of documents for emergency matters.
• Enters and retrieves computer data. Utilizes statewide indexing and person database systems to conduct complex and extensive record searches.

To view the full job classification click here:Clerks Judicial Information Specialist

WORKING CONDITIONS:

• Work Environment - Work is performed primarily in an office environment with lifting required on occasion. A physical hazard may occur from agitated defendants awaiting or during trails or hearings.
• Schedule Monday Friday 8:00 a.m. 5:00 p.m. Workload demands may occasionally require work outside the assigned work hours.
• Travel Requirements - Occasional travel may be required to attend meetings or trainings.
• Customer Interactions - Daily interactions via in-person phone and video with Thurston County staff and the public.

WHO WE ARE:

The County Clerk has two departments: the Criminal and Civil Division and the Family Juvenile and Probate/Guardianship Division. The Clerks office consists of the County Clerk Chief Deputy Clerk Managers and staff. The Clerks office is an integral part of the executive branch of government in that it preserves for the public unfettered access to a fair accurate and independently established record of the opinions decisions and judgments of the court.

Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized appreciated and responded to in ways that fully develop and utilize each persons talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures lifestyles backgrounds and perspectives who are committed to our vision and core values.Thurston County Racial Equity and Inclusion Webpage

WHAT WE OFFER OUR EMPLOYEES:

• Work-Life Balance: We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle.
• Plan For Your Future: As a member of our team you will enjoy great employee benefits including a retirement plan pre-tax savings accounts as well as comprehensive health care and dental/vision care for you and your family. Please visitThurston County Employee Benefit Plansfor more information.
• Paid Leave:Full-time regular employees earn paid vacation in addition to paidholidays.
• Robust Training Program:Employees are encouraged to attend County paid training to help them further their career learn new skill sets and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
• Flexible Work Schedules:Some of the options that employees may take advantage of include alternative or compressed schedules and/or remote working.
• Deferred Compensation:The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
• Flexible Spending Account (FSA):Employees can take advantage of Section 125 flexible spending accounts for out-of-pocket health care and daycare expenses with pre-tax dollars.
• Public Service Loan Forgiveness:This is a federal program which allows full-time public service employees who have made qualifying payments for certain loans to get their student loans repaid.Public Service Loan Forgiveness Program

Why youll love it here: Thurston County is located between Seattle and Portland in Western Washingtons South Puget Sound Region. Perched in between the mountains and the ocean the area boasts the perfect blend of year-round outdoor activities including boating hiking skiing and more. The region is also home to the state capitol city of Olympia known for its many restaurants microbreweries coffee shops farmers markets kids activities history and art events. Discover more about life in Thurston County at.

Message to potential applicants:We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position and meet the minimum qualifications we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.

QUALIFICATIONS:

• High School Diploma or GED and one year of college in paralegal studies or other related field.
• Three years of progressively responsible office experience in a court or legal environment and customer service experience or experience may be substituted for education on a year for year basis.
• Typing and ability to utilize a personal computer and related software packages to perform word processing analysis information retrieval and tracking.

DESIRED SKILLS:

• Knowledge ofbookkeeping principles and practices.

OTHER RELATED RECRUITMENT INFORMATION:

Questions about this recruitment Please contact: Edison M Herron Chief Deputy Clerk or

This position is:

• Represented by a union
• Eligible for benefits
• Eligible for overtime under the Fair Labor Standards Act (FLSA)

Items requested for consideration:

• Application
• Resume
• Letter of Interest
• Supplemental Questions

Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.

THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment services and activities which is free from restriction based on race sex marital status color creed or religion national origin age sexual orientation including gender expression or identity pregnancy status as an honorably discharged veteran or military status genetic information or the presence of any sensory mental or physical disability unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston Countys Human Resources at . Those who are deaf deaf-blind hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 7-1-1 (or 1-) to connect with Washington Relay.