Clerk Financial Transportation

Reports To: Executive Director of Transportation

Duty Days: 238 Days

Wage/Hour Status: Non-Exempt

Pay Grade: AS03

Qualifications:

College hours high school diploma or GED

Experience in accounting (preferred)

Extensive computer skills software application knowledge and file maintenance skills

Excellent organization communication and interpersonal skills

Maintain confidentiality

Knowledge of general office machines and accounting to include knowledge of the MUNIS software

Able to read and interpret maps and routes (preferred)

Commercial Drivers License (CDL) with appropriate endorsements (preferred)

School Bus Driver Certification (preferred)

Able to climb in and out of all school bus emergency exits (preferred)

Primary Purpose:

Execute all financial needs of the department (maintain fixed assets records monitor and maintain district vehicle records and provide logistical support). Always act in the best interest of the district the students and the community.

Major Duties and Responsibilities:

1. Process purchase order requests complete purchase orders pre-approved check requests confirm purchase orders employee expense claims and other financial forms for all Transportation Centers.
2. Process all department invoices complete receiving records in MUNIS correspond with Transportation Department personnel and communicate with Financial Services to ensure payment processing.
3. Prepare and process journal vouchers and monthly department billing.
4. Prepare and file the State Operations report to TEA.
5. Oversee budget information for the department prepare financial reports input annual budget special requests budget transfers amendments and other necessary reports.
6. Maintain the necessary Transportation accounts with outside vendors.
7. Maintain EZ tag records and monitor monthly usage charges.
8. Distribute and reconcile petty cash/credit cards for all centers.
9. Process and input bank deposits.
10. Maintain office supply inventories and order supplies for offices and daycare centers.
11. Maintain licenses and fire marshal inspections for daycare centers.
12. Maintain fixed asset records and assist in the yearly inventory reconciliation.
13. Provide payroll support as needed by the Kronos Managers.
14. Process inspection forms and registration renewals for vehicles using Fleetvision.
15. Maintain updated information for vehicles in Fleetvision.
16. Coordinate with the shop foremen for upcoming inspections and renewals a minimum of a month in advance.
17. Coordinate vehicle retirement for site vehicles by collecting license plates and EZ tags.
18. Initiate deactivation forms for final processing with license plates.
19. Provide forms/plates and EZ tag spreadsheet to the financial clerk.
20. Other duties as assigned.

Equipment Used:

Personal computer scanner telephone printer copier calculator and fax machine.

Working Conditions:

Work with frequent interruptions maintain emotional control under stress. Continual sitting reaching and repetitive hand and arm motions. Work outside and inside; moderate exposure to extreme temperatures and vehicle fumes. Prolonged sitting. Irregular hours and occasional prolonged hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.