Clerical Assistant-Elementary (0.2 FTE)

South Burlington School District

About South Burlington School District:

At South Burlington School District we believe in supporting the whole employeeinside and outside the workplace. We offer a comprehensive benefits package that includes amazing competitively priced health insurance dental coverage sick time professional time and other leaves. Additionally we offer a robust retirement plan which for educators is through VT State Teachers Retirement; and for other staff consists of a 403b plan with up to 6% provided by the district. Employees may also enjoy professional development opportunities tuition reimbursement wellness initiatives Employee Assistance Programs and meaningful work that directly impacts student success and community growth.

Job Title: Clerical Assistant to the Elementary Principal

Location: Assigned School

Job Group: Non Union Support Staff

Pay Level: Non Exempt Pay Grade 13

Reports To: Principal

Summary: Assists the school main office by performing clerical and receptionist duties and assisting in maintaining accurate records performing assigned projects and data support duties. Works in highly visible locations dealing frequently with parents staff and the greater school community. Responsible for maintaining positive relationships with others and ensuring sensitive communications and information is managed appropriately.

Essential Duties and Responsibilities:

1. Compiles and submits a variety of daily weekly monthly and year-end reports and correspondence as required such as partner lists and contacts and student list and contacts.
2. Assists in the coordination of the office responsibilities by:
1. Managing a high volume of communications (i.e. calls voicemails emails) from parents/guardians regarding education programming. Processing information as necessary by filing recording or forwarding to others per district protocols.
2. Meets families and completes all registrations for new students.
3. Establishes and/or updates electronic data records and student profiles. Creates and processes contracts for partner programs.
4. May attend meetings as required.
3. Provides support to the administrative team by:
1. Filing copying faxing and maintaining office equipment; assisting with special clerical requests.
2. Processing invoices purchase order and check requests and maintaining related records.
3. Coordinating and/or participating in special programs and activities.
4. Serves as a backup to other secretarial support functions.
5. May perform other duties as assigned.

General Responsibilities: The ability to work in a collaborative team environment is essential to the employees successful job performance. Position requires a calm and friendly approach to manage a constant flow of interruptions from walk-ins phones and emails while serving the public and district employees. Carries out responsibilities in accordance with the Districts policies and applicable laws at the direction of the Executive Director of Educational Support Systems. Regular attendance in accordance with established work schedule.

Qualification Requirements: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are typical of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High school graduate or equivalent plus two years related experience or training. An Associates degree in a related field is preferred.

Language Skills: Ability to read and interpret documents such as early education rules and regulations safety rules operating and maintenance instructions and procedure manuals. Ability to write and routinely produce error free correspondence and simple reports is required. The ability to maintain self-control convey empathy while speaking effectively in person and over the phone with parents students co-workers and the general public. Demonstrates active listening and service oriented skills.

Mathematical Skills: Ability to apply concepts of basic math and algebra. Must be able to calculate figures and amounts such as discounts interest commissions proportions percentages area circumference and volume.

Reasoning Ability: Ability to assess situations solve practical problems and deal with a variety of variables in situations where standardization exists. Ability to interpret a variety of oral and written instructions and to maintain confidentiality of information presented in various forms (written/oral) is essential.

Other Skills and Abilities: Demonstrated proficiency with Microsoft Office Products (Word Outlook Excel) with an ability to learn and utilize new software programs as systems are upgraded is necessary. Must have above-average typing skills (at least 55 words per minute.) Must be self-motivated detailed oriented organized and highly focused to set priorities manage time and perform multiple tasks simultaneously. Must be able to keep high levels of confidentiality in all aspects of job performance Demonstrated ongoing commitment to workplace diversity and delivering exceptional customer service

Why Join SBSD

*Supportive colleagues and leadership

*Strong commitment to diversity equity and inclusion

*Professional growth and advancement

*Comprehensive benefits

*Meaningful work that impacts students daily

Required Experience:

Junior IC