CHW Portfolio Operations Coordinator

The UW CHW Portfolio Operations Coordinator provides highlevel project management and operational coordination for a largescale statewide Community Health Worker (CHW) workforce development portfolio administered by the UW Population Health Institute.

Grounded in core CHW valuestrust community partnership and accountability to CHW leadershipthis position oversees the daytoday operations of CHW Workforce development as part of the Rural Health Transformation Program (RHTP) including coordination with approximately 50 funded organizations across Wisconsin. Key responsibilities include managing project timelines and deliverables tracking and documenting training and technical assistance (TTA) coordinating meetings and convenings supporting required reporting and maintaining shared operational systems and resources.

Working closely with senior program leadership the Operations Coordinator ensures efficient compliant program execution while supporting CHWled practice and building the infrastructure necessary to sustain and strengthen the CHW workforce in rural and underserved communities.

This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.

Must provide a valid drivers license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See (click on Become an authorized driver; then click on Required criteria)

Candidates who demonstrate the following knowledge skills and abilities will be given first consideration:

Knowledge

• Knowledge of Community Health Worker (CHW) core roles standards and values including trustbuilding community accountability cultural humility and the importance of CHWled practice and decisionmaking.
• Knowledge of statewide CHW workforce and infrastructure efforts across the US including training and technical assistance (TTA) models multipartner collaborations and CHW sustainability strategies.
• Knowledge of grantfunded program operations including federal and state contract requirements reporting expectations and documentation standards.
• Knowledge of basic fiscal processes in complex institutions including budgeting expense tracking and collaboration with fiscal staff to ensure compliance.
• Knowledge of UW or similar highereducation administrative environments including shared governance structures institutional policies and crossunit coordination.

Skills

• Skill in coordinating multisite communitybased programs while maintaining respect for CHW roles workloads and community context.
• Skill in tracking budgets deliverables and timelines across multiple funding streams and partners with attention to accuracy and compliance.
• Skill in maintaining organized operational systems including spreadsheets trackers shared resource repositories and documentation required for reporting and evaluation.
• Skill in clear respectful communication with CHWs communitybased organizations funders and university administrators.
• Skill in translating CHWinformed priorities into operational processes ensuring that administrative requirements do not undermine CHW values or practice.

Abilities

• Ability to balance CHW movement values with institutional compliance requirements navigating both communitycentered work and formal administrative systems.
• Ability to support fiscal and administrative processes (e.g. invoicing coordination expenditure tracking reporting support) in partnership with UW fiscal and administrative staff.
• Ability to manage multiple priorities simultaneously while meeting deadlines and maintaining high standards of accuracy and followthrough.
• Ability to work collaboratively across disciplines and power structures including CHWs academic staff government partners and funders.
• Ability to anticipate operational needs and proactively problemsolve supporting smooth program implementation and reducing administrative burden on CHWs and partners.

• Identifies promotes and maintains internal and external partnerships to promote the outreach program

• Establishes monitors coordinates and controls project budgets versus actual expenditures and budget reporting

Coordinates and supports communications efforts

• Schedules day-to-day activities for program staff and student and community volunteers

• Directs the implementation of program policies and procedures

• Schedules and secures logistics and resources in support of an outreach program

School of Medicine and Public Health Population Health Institute

The starting salary for the position is $60000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage. SMPH Faculty /Academic Staff Benefits Flyer 2026

• Demonstrated experience working with Community Health Workers (CHWs) or CHWled organizations initiatives or workforce development efforts.
• Experience coordinating complex projects or programs including managing timelines deliverables meetings and documentation for multiple stakeholders.
• Demonstrated understanding of CHW values and practice including respect for CHWled models.
• Experience supporting administrative and operational processes such as tracking deliverables maintaining documentation coordinating reporting or working within state grantfunded programs.
• Strong organizational and communication skills with ability to manage multiple priorities meet deadlines and communicate effectively with community partners and institutional staff.
• Familiarity with UWMadison UW System or similar highereducation administrative and fiscal processes including working with finance HR or sponsored programs staff.
• Proficiency with common office and collaboration tools (e.g. Microsoft Office Google Workspace spreadsheets shared document platforms) including webinar support and production.

• Lived or professional experience as a Community Health Worker or Community Health Worker Ally.
• Experience developing or maintaining operational systems (e.g. trackers shared resource repositories standardized templates or internal workflows).
• Experience coordinating training and technical assistance (TTA) initiatives learning collaboratives or communitybased capacitybuilding efforts.
• Experience supporting grantee or subcontractor coordination including communication with multiple organizations across geographic regions.
• Experience working with state or federally funded grants including tracking activities supporting budgets or expenditures and assisting with required reporting.
• Ability to navigate institutional requirements while centering community and CHW priorities ensuring administrative processes supportrather than undermineCHW practice.

Bachelor Degree preferred; focus in public health community health social work or a related field preferred.

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Cover letter required
Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

Brittany Brown

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