Church Administrator

Living the heart and mind of Christ at the heart of the city

As a multi-cultural church our primary concern is that the employee enjoys diverse people and desires to serve them in an attitude of Christian love. Our staff works in a spirit of cooperation and helpfulness and in line with the Personnel Policies of the First Presbyterian Church of Redlands.

The Church Administrator serves as the lead business and administrative professional of the church integrating financial management office operations communications and facility coordination. This position is a vital ministry role and is often the first point of contact for members visitors vendors and the broader community.

The Church Administrator performs and oversees all administrative and clerical functions while providing high-level coordination supervision and operational leadership.

Perform bookkeeping and financial recordkeeping using accounting software

Prepare weekly deposits and record contributions

Process invoices and ensure timely payments

Interface with payroll providers

Generate financial reports that meet the needs of the Church Treasurer and the Property and Finance Committee

Administer the rental activities of the church properties including processing applications from potential renters responding to requests for rentals in a timely manner and drafting one time or annual Facility Use Agreements for each request

Serve as the primary point of contact with both long-term and one-time renters to make sure that the facilities are used as agreed to and that payments are received on time

Coordinate facility uses including scheduling setup and cleanup

Maintain key inventory and ensure proper facility access control and resolve conflicts related to space scheduling and resource usage

Work with vendors contractors and service personnel (including insurance and compliance requirements)

Supervise Church Custodian and oversee custodial operations with pastoral oversite

Monitor church property and coordinate maintenance needs with the Property and Finance committee

Ensure proper documentation (insurance certificates contracts etc.) is maintained for all renters

Serve as receptionist: handle phone calls visitors mail and general inquiries

Provide administrative support to Pastor Session and ministry leaders

Maintain organized office systems files and records (digital and physical)

Operate and maintain office equipment (copiers printers computers etc.)

Manage and maintain office supply inventory and order supplies as needed

Supervise office volunteers and support staff where applicable

Maintain the master church calendar and coordinate all events

Prepare and publish weekly church bulletins and special inserts

Develop and distribute church-wide communications (mailings and emails)

Communicate event information to congregation staff and ministry leaders

Produce the monthly newsletter (Messenger) and Annual Report

Draft correspondence on behalf of church leadership as requested

Maintain and update the church website and social media platforms

Maintain and update church membership database and records

Produce directories mailing labels and statistical reports

Track and update contribution records in coordination with financial systems

Maintain official church records and Session documentation

Coordinate with Clerk of Session and leadership on documentation and reporting

Maintain confidentiality of all church records and communications

Perform other duties as assigned

Report to the Pastor as Head of Staff

Accountable to the Session through the Personnel Committee

Work closely with the Pastor Church Treasurer Clerk of Session ministry leaders and volunteers

Maintain positive relationships with congregation members vendors and community partners

Maintain discretion professionalism and a servant leadership mindset

Proficiency in using computer software and related applications for word processing publishing spreadsheets websites social media platforms and databases. Programs currently used at this church include Microsoft Word Excel Canva Constant Contact ProPresenter WIX Website Facebook and Power Church Plus (database)

Experience with accounting Quick Books software and financial processes

Strong organizational and recordkeeping skills

Excellent written and verbal communication skills

Ability to multitask prioritize and meet deadlines independently

Strong interpersonal skills with diverse populations

Ability to supervise staff and coordinate volunteers

Experience operating office equipment and troubleshooting basic issues

Non-exempt position under California labor law

Year-round position

Typical schedule: 20 hours per week (may vary based on workload)

Compensation and benefits consistent with church personnel policies

Hourly range $25 to $30 per hour based on qualifications and experience