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Chief of Staff
Job Location:
Job Location:
Navy Yard, WA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
26 June 2026 (30+ days ago)
Posted:
Application Deadline:
23 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Title: Chief of Staff
Location: Washington DC
Seeking an experienced Chief of Staff for the Program Manager (PM) and Deputy Program Manager (DPM). The ideal candidate will be a proactive forward-leaning leader responsible for driving operational excellence and ensuring the seamless execution of the programs objectives. This role requires exceptional judgment the ability to operate autonomously and the foresight to anticipate and resolve challenges before they arise.
Tasks include: (minimum 7 years experience 3 with adequate prerequisites)
Executive and amp; Operational support:
Serve as the primary gatekeeper for the PM and DPM managing complex calendars prioritizing engagements and preparing leadership for all commitments.
Oversee and execute all administrative functions ensuring office continuity and managing the flow of official correspondence and actions.
Identify analyze and resolve operational issues communicating risks and recommendations directly to program leadership.
Strategic initiatives and amp; Process Improvements:
Develop implement and maintain Standard Operating Procedures (SOPs) to optimize office efficiency and best practices.
Lead and participate in critical team initiatives leveraging an extensive network to accomplish objectives swiftly and effectively.
Manage the complete lifecycle of personnel support including the effective onboarding and offboarding of all staff and contractors by coordinating badging seating IT assets and all required system accesses.
Systems and amp; Administrative Management:
Expertly manage and maintain essential program systems and platforms.
Handle all travel logistics via the Defense Travel System (DTS) including scheduling authorizations and expense reporting.
Prepare edit and manage all forms of Naval correspondence with meticulous attention to detail.
Supervise the day-to-day operations and workload of the Executive Assistant.
Basic Qualifications:
Minimum 7 years experience 3 years with adequate and proven acumen managing people and task and basic moderate knowledge in NAVSEA operations and submarine Sound Navigation and Ranging (SONAR) hardware software and interfaces.
Experience managing processes such as System Authorization Access Requests (SAAR forms) and managing serialized documents.
Demonstrated expertise in military protocol and authoring Naval correspondence
Minimum 3 years of federal acquisition experience supporting DoW/Navy programs
Demonstrated experience supporting NAVSEA and/or other Navy acquisition programs
Secret Clearance (active DoD)
Situational Telework Available after 90-day probation period prior coordination/deconfliction with EA.
Desired Qualifications/Education:
High School Diploma or GED required. Bachelors degree desired
Experience Onboarding and Offboarding staff and contractor support onto the program a plus (e.g. supporting badging seating asset management and tracking building accesses email and system account creation etc.)
Technical proficiency using Defense Travel System (DTS) Defense Information System for Security (DISS) Enterprise Data Warehouse (EDW) SharePoint and Microsoft Teams
Experience managing processes such as creating Visit Authorization Requests (VARs) and supporting/coordinating Transfer Into and Exit (TIE)
Skills and Abilities
Ability to professionally collaborate interface and communicate with programmatic clients and leadership
Candidate must be forward leaning with the desire to complete tasking and anticipate what comes next and/or how to support in a most robust capacity
Attention to detail and the ability to conduct quality assurance/quality control on their work as well as others
Must enjoy solving/tackling problems dealing with surprises and be flexible in their ability to adapt to ever-changing requirements
Ability to prioritize deliverables and responsibilities to use time prudently
Strong knowledge of Microsoft Outlook Word PowerPoint and Excel. Candidate may be asked to demonstrate skills prior to hiring
3 years experience authoring and editing Naval correspondence such as endorsements memorandums business letters and award using the basic naval correspondence formatting
Exceptional communication skills required both written and verbal
