Chambers Judicial Assistant 2 (41-9042) COA

The Court of Appeals is accepting applications for a Chambers Judicial Assistant 2 (salary range 13). This position willprovide administrativesupport to Judge Tracey Wollenberg . Responsibilities include coordinating case management preparing and editing opinions and court orders maintaining chambers case files monitoring deadlines and helping ensure timely case resolution. The incumbent also oversees the workflow of two law clerks by assigning projects monitoring progress and providing guidance throughout the drafting process.

In addition to legal and case management responsibilities this position manages a variety of administrative functions including payroll and travel documentation maintaining chambers reference materials and records coordinating bi-weekly conference agendas tracking judicial calendars and processing final opinions for issuance. Success in this role requires exceptional organization attention to detail discretion and the ability to maintain strict confidentiality while collaborating with judges law clerks and court staff. Cross-training and providing support to other judicial chambers as needed is an expected part of this position.

This position is in the partially exempt service; the incumbent serves at-will to the hiring authority.

An ideal candidate will possess the following knowledge skills and abilities:

• Ability to establish priorities perform assignments independently and maintain confidentiality.
• Substantial experience editing and proofreading professional documents.
• Ability to monitor the work and deadlines of judicial law clerks.
• Experience developing and maintaining cooperative working relationships with a wide variety of individuals.
• Ability to understand and carry out oral and written directions with minimal supervision.
• Ability to communicate complex information about policies and procedures.
• Experience maintaining office files and/or records systems.
• Ability to handle with courtesy and tact a wide variety of court system contacts in writing and in person.

IMPORTANT: Please attach a letter of interest in employment with the Alaska Court System. Failure to submit a letter may disqualify you from consideration for an interview.

The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday Friday 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Exceptional Benefits for Full-Time Employees

We offer a competitive benefits package that includes 12 paid holidays medical dental and optional vision coverage and employer-paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS)and the Alaska Supplemental Annuity Plan (SBS) with access to the Alaska Deferred Compensation Plan. Personal leaveis accrued for vacation illness or personal needs.

Enjoy peace of mind and long-term security while serving your community.

See for additional information.

For more information on the Alaska Court System please visit:

For informationabout what state courts do please watch the following short video:
VIDEO: The who what when where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate.

AND

Three years of progressively responsible fully qualified work experience as an administrative assistant.


Substitution:

Completion of an appropriate vocational training course of study such as legal secretary paralegal or office skills will substitute for one year of the required administrative assistant work experience.

A bachelors degree from an accredited college will substitute for one year of the required administrative assistant work experience.

Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required clerical work experience.

NOTE: Work experience as a legal administrativeassistant is preferred.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• A letter of interest completed per the instructions below.
• Post-secondary transcripts if using education to meet minimum qualifications.
• A list of three (3) professional references who have had supervisory authority over you including your most recent supervisor along with their daytime contact phone numbers and email addresses.

LETTER OF INTEREST
Please attach a professional letter of interest to your application before submitting it online or if unable to attach to your application email it to .

Your letter of interest should:
1) Be professionally written and include proper format grammar spelling and punctuation.
2) Explain how you meet the minimum qualifications of the position.
3) Express your interest in employment with the Alaska Court System.

The letter will be used to help determine which applicants will advance to the interview phase of the recruitment and selection process.

LEGAL EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The Alaska Court System does not sponsor visas.

WORK EXPERIENCE
If using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION
If post-secondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications for the position and are required with each application.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor who will select candidates to interview.

MULTIPLE VACANCIES NOTICE
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to sixty (60) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at . The Court System reserves the right to confirm all background information.

Contact Title: Recruitment
E-Mail:

Mailing Address: 820 West 4th Avenue Anchorage AK 99501
Phone Number: