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CEMS Dean's Executive Assistant
Job Location:
Job Location:
Burlington, CO - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
3 July 2026 (30+ days ago)
Posted:
Application Deadline:
30 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Posting Summary
Provide comprehensive high-level executive and administrative support to the Dean and Deans Office of the College of Engineering and Mathematical Sciences ( CEMS ). Serve as a key support resource to the Dean by managing a complex calendar; coordinating prioritizing and confirming meeting and event logistics; and preparing routine correspondence and materials to enable effective decision-making and efficient use of the Deans time. Coordinate and set up meetings events workshops and programs including room reservations vendor coordination IT and space needs and catering requests. Provide meeting support such as preparing agendas and compiling materials tracking follow-ups and taking meeting notes as needed. Support the Dean and Deans Office leadership team with the coordination and completion of administrative projects (e.g. ABET accreditation support academic reports curriculum revisions website and communication updates and reappointment promotion and tenure review support) by organizing information coordinating inputs tracking timelines and maintaining accurate files and records. Consistently exercise discretion and sound judgment when handling sensitive confidential and time-critical information and communications completing work in accordance with established procedures and guidelines.
Desirable Qualifications
Experience coordinating events including conferences workshops and recruitment activities including vendor coordination and logistics. Experience supporting administrative processes in higher education including academic reporting curriculum-related updates and faculty affairs documentation. Familiarity with university administrative and financial processes (e.g. travel arrangements and reimbursements) and the ability to coordinate documentation within established procedures.
Other Information
Final compensation will be determined in consideration of the finalists experience..
Provide comprehensive high-level executive and administrative support to the Dean and Deans Office of the College of Engineering and Mathematical Sciences ( CEMS ). Serve as a key support resource to the Dean by managing a complex calendar; coordinating prioritizing and confirming meeting and event logistics; and preparing routine correspondence and materials to enable effective decision-making and efficient use of the Deans time. Coordinate and set up meetings events workshops and programs including room reservations vendor coordination IT and space needs and catering requests. Provide meeting support such as preparing agendas and compiling materials tracking follow-ups and taking meeting notes as needed. Support the Dean and Deans Office leadership team with the coordination and completion of administrative projects (e.g. ABET accreditation support academic reports curriculum revisions website and communication updates and reappointment promotion and tenure review support) by organizing information coordinating inputs tracking timelines and maintaining accurate files and records. Consistently exercise discretion and sound judgment when handling sensitive confidential and time-critical information and communications completing work in accordance with established procedures and guidelines.
Desirable Qualifications
Experience coordinating events including conferences workshops and recruitment activities including vendor coordination and logistics. Experience supporting administrative processes in higher education including academic reporting curriculum-related updates and faculty affairs documentation. Familiarity with university administrative and financial processes (e.g. travel arrangements and reimbursements) and the ability to coordinate documentation within established procedures.
Other Information
Final compensation will be determined in consideration of the finalists experience..
Required Experience:
IC
About Company
For individuals committed to a thriving future for people and planet, UVM is the leading university where discovery, creativity, community, and action coalesce to secure a healthier, greener tomorrow.
