CBH Event Coordinator

Job Summary:

The Events Coordinator plays a central role in advancing the mission of the Center for Bioethics and Humanities by supporting the planning execution and evaluation of a wide range of academic and community-facing programs as planned by the Centers four mission areas: Arts & Humanities in Healthcare Clinical Ethics Education and Research. This position provides end-to-end logistical coordination for in-person hybrid and virtual events working closely with Center leadership program leads staff and partners to ensure programs run smoothly and reflect the Centers values of accessibility professionalism and thoughtful engagement.

The ideal candidate is highly organized collaborative and comfortable managing logistics and working with other Center staff in complementary roles (finance communication administration etc). This is an excellent opportunity for someone who enjoys being the behind-the-scenes force that brings complex programs to life and who values working in an intellectually engaged interdisciplinary academic environment.

Key Responsibilities:

Planning Committee Management 15%

• Supportplanning committees for Center programs (including Student Group Pharmacy Ethics National Coalition for Ethics in Dentistry and Arts & Humanities programming) and events(gallery openings CBH open houses strategic planning retreatsetc.)as the logistical and administrative point person

• Track action items take meeting minutes and help keep planning committees aligned and on schedule

• Trackingprogramexpenditures (speaker fees food honoraria etc.)

Event Planning Logistics and Support 55%

• Speakers:Reach out to speakers with formal invitations providing detailsabout the event confirm participation and negotiate terms ( travel arrangements); serve as aconsistentand reliable contactfor speakers

• Event Details:Coordinate all logistical elements for in-person hybrid andvirtual events including room reservations AV services seating cateringand facilities support;ensure events will meet operational technicaland accessibility requirements

• Tracking: Enter andmaintainevent information in CBH event planning dashboards and on the Center calendar ensuring details are complete and up to date

• Registration:Set upRSVPform (Qualtrics Formstack or similar) includingregistrant information fieldszoom link(s)parking information etc.; track RSVP numbers; send event reminders to registrants

• Event Promotion:Work withCBH communicationsteamto:draftappropriate promotionalmaterials(ex:flyers socialmediapostsemails)determineadditionalpromotional strategies as needed for higherprofile events (ex:promotionalpartnerspress releases); coordinatepromotion timelines; draft brief pre-event write-ups or promotionalblurbs

Event Execution 15%

• Setup/Breakdown:Conductevent setup and breakdown usingcampusservices forassistancewhenappropriate;manageattendee flow (directional signs/wayfinding);workwith campus AV to ensure speakers are mic-ed and equipment is functional.

• Schedule:Preparedetailedrun of show; review withinvolved partiesand distribute asappropriate;do runthroughs if needed.

• Event recording (as needed):obtain and document speaker recording consent; post photo and video releasesigns for live and hybrid programs/events; ensure recordingisinitiated

• AV/Technical:OperateZoom webinars and meetingsfor hybrid and virtual events including panelist coordinationrecordingassistwith Q&A/chat managementand basic troubleshooting

• Accessibility: Support ADA compliance for events including captioning seating and accommodation coordination

• Respondto attendee inquiries and serve as a welcoming point of contact for Center events

Post-Event Management 15%

• Post event communication: thank you to speakers and attendeesgather feedback through post-event surveys; share highlights orrecordingsasappropriate

• Support implementation of Continuing Education for events as needed.

• Implement strategies to assesseventsuccesstoimprove future events asneeded.

• Maintain organized digital recordsofevents finances andotherrelatedmaterials asappropriate including a yearly report of CBHevents forinclusion in our Annual Report.

Work Location:

The first six months will belargely oncampus as you get acquaintedtothe role. After thatthis role is eligible for a hybrid schedule of upto 2 daysper week remote(as aligned with campus policy) with in-person presencerequiredfor live events and meetings. Occasionaloff-hoursevents arerequired.

Why Join Us:

Welcome to a place that seeks to center humanity in healthcare. The Center for Bioethics and Humanities hosts world-class programs that foster values imagination and vibrant community. Our mission is to advance health sciences through the integration of ethics humanities and the arts in education clinical practice and research.

Why work for the University

We haveAMAZINGbenefits and offerexceptional amounts of holiday vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability Life Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelors degree in marketing journalism public relations communications business administration business or a directly related field from an accredited institution

• 1 year of event coordination program support or administrative experience.

• A combination of education and related technical/ military/ paraprofessional experience may be substituted for a bachelors degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience with Qualtrics Smartsheet or comparable systems

• Demonstrated experience with day-of event logistics management

• Experience coordinating the planning of multiple concurrent events

• Experience supporting student groups or community-based programs

• Experience working in higher education healthcare environments or other organizations that conduct public-facing events.

• Experience or comfort using various tech and software such as RSVP/registration systems Zoom webinars etc.

Knowledge Skills and Abilities:

• Familiarity with accessibility and ADA considerations in event settings

• Comfort operating or learning light AV such as operating projectors microphones and lights during hybrid and live events (campus support available when needed)

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution and values being part of a supportive collaborative team

• Builds strong relationships and communicates comfortably with a wide range of people including faculty students and community partners

• Highly organized and detail-oriented able to manage multiple projects keep groups on track and follow through on next steps to keep things moving forward

• Stays calm under pressure and can think on their feet when things dont go as planned

• Communicates clearly and effectively both in writing and in person

• Comfortable learning new tools and systems as needed; familiarity with appropriate use of AI.

• Outstanding customer service skills.

Conditions of Employment: In-person presence required for live events and certain meetings.

• Occasional off-hours work hours for events

• Ability to lift move and set up event materials such as tables signage and equipment.

How to Apply:

For full consideration please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position (only use if a cover letter is necessary) yes this is necessary

2. Curriculum vitae / Resume

3. Three to five professional references including name address phone number (mobile number if appropriate) and email address

Questions should be directed to: Chelsey Patten

Screening of Applications Begins:

Applications will be accepted until June 12 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE ($52528 - $55000).

The above salary range (or hiring range) represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty staff students and visitors. To assist in achieving that goal we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and othervaccine preventable diseases. If you work visit or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work visit or volunteer addition if you work in certain research areas or perform certain safety sensitive job duties you must enroll in theoccupational health medical surveillance program.