CAPPS Financials Accounts Payable Analyst, Austin, Tx

Title:CAPPS Financials Accounts Payable Analyst
Job: 304FM202731
Agency: Texas Comptroller of Public Accounts
Location: LBJ State Office Building 111 E. 17th Street Austin Texas 78711
Telework Policy: 100% Remote

Job Details:

Texas Comptroller of Public Accounts requires the services of 1 Systems Analyst 3 hereafter referred to as Candidate(s) who meets the general qualifications of Systems Analyst 3 Applications/Software Development and the specifications outlined in this document for the Texas Comptroller of Public Accounts.

All work products resulting from the project shall be considered works made for hire and are the property of the Texas Comptroller of Public Accounts and may include pre-selection requirements that potential Vendors (and their Candidates) submit to and satisfy criminal background checks as authorized by Texas law. Texas Comptroller of Public Accounts will pay no fees for interviews or discussions which occur during the process of selecting a Candidate(s).

Services Overview. The selected Vendors Candidate will be part of CPAs Fiscal Management Statewide Fiscal Systems team supporting the Centralized Accounting and Payroll/Personnel System (CAPPS) Program. The CAPPS Program for this engagement comprises the following components: HR/Payroll (inclusive of Recruit functionality) Financials STARR and all ancillary systems. The selected Vendors Candidate must be adaptable and able to learn and integrate new systems and platforms as needed such as CGI Advantage.
CAPPS System Defined. CAPPS Financials is the State of Texas Enterprise Resource Planning (ERP) system built on Oracle PeopleSoft Financial Supply Chain Management (FSCM) version 9.2 Image 53. The system includes General Ledger Accounts Payable Purchasing/Requisition Asset Management Commitment Accounting Travel & Expense Project Costing Contracts Grants Inventory Cash Receipts and AR/Billing.

Annual Professional Training addition to other CPA training requirements the following professional training requirement applies on an annual basis during the CPA Contract Term including each renewal term under the CPA Contract resulting from this solicitation:
For no compensation from CPA the selected Vendors Candidate shall be required to complete a minimum of ten (10) hours of professional training in a relevant area of expertise associated with the Services provided under the CPA Contract.
The professional training as determined by the Vendor and/or the selected Vendors Candidate shall be conducted and completed by the selected Vendors Candidate on personal time. If the professional training is intended to be conducted during the CPA-approved work schedule the selected Vendors Candidate must coordinate the associated time off with the CPA Supervising Manager as applicable.
The Vendor and/or the selected Vendors Candidate shall be fully responsible for all associated costs including but not limited to tuition materials conference fees and/or travel expenses. CPA will not approve or make payment for any hours associated with the professional training requirement.
By July 31st of each CPA Contract Term the Vendor shall provide the CPA Contract Manager () with an annual professional training report documenting the completed professional training hours and courses.
Position Requirements. The CPA Work includes but is not limited to the following:
Performing highly advanced (senior-level) consultative services and functional assistance work related to supporting the CAPPS Program.
Responsible for functional CAPPS Accounts Payable (AP) module subject matter expertise including but not limited to:
o Module Coordination and Expertise
o Production Support and Issue Resolution
o Configuration and Maintenance
o Business Process Leadership
o Change Management and Enhancements
o Testing (Functional and UAT coordination)
o Integrations with other Modules
o Compliance and Policy Alignment
o Training and User Support
o Reporting and Analytics
o Release Management and Patch Release
Responsible for functional configuration skills including but not limited to:
o Accounts Payable module configuration and setup
o Vendor management and vendor location setup
o Voucher entry processing and approvals
o Voucher matching (2-way 3-way and 4-way matching)
o AP Workbench
o Batch EDI Voucher Processing.
o Excel Voucher Uploader.
o Single Payment Voucher processing
o Multi-Vendor Voucher Processing
o Invoice processing and exception handling
o Withholding setup and processing
o Payment cancellation and reissue processing
o CAPPS to USAS Voucher Processing
o CAPPS HX recycle Browser Knowledge
o Accounts Payable month-end and year-end activities
o AP integration with Purchasing General Ledger Asset Management and Commitment Control
o CAPPS USAS T-Code Configuration
o CAPPS Systems Codes Configuration
o Open liability reconciliation
o AP reporting and inquiry tools
o Security roles and workflow approvals
o Integration with Cash receipts Accounts Payable Purchasing Asset Management and Project Costing

Responsible for technical skillsets for applicable tools including but not limited to:
o Understanding Application Designer (records fields pages components)
o SQR and BI Publisher report customization
o SQL Proficiency
o Understanding of PeopleSoft security inclusive of State of Texas multitenancy requirements
o Planning designing developing implementing supporting and maintaining the information technology security measures to safeguard system information.
Responsible for monitoring all CAPPS AP batch jobs including but not limited to:
o Tracking job schedules
o Monitoring job execution
o Detecting and responding to failures
o Validating output
o Managing dependencies
o Performance tuning
o Documentation
o Proper communication and escalation
o Ensuring compliance when schedules must be altered

Responsible for tools and environment knowledge including but not limited to:
o PUM (PeopleSoft Update Manager) and Change Assistant
o Fluid UI changes and page navigation
o Lifecycle management and selective adoption
o Elasticsearch/Search Framework
o Data migration and compare reports
Responsible for cross-functional collaboration including but not limited to:
o Strong problem-solving and troubleshooting
o Requirements gathering for applicable break/fix or system enhancements
o Documentation and testing (UAT regression testing)
o Incident management in systems like ServiceNow and BOSSDesk with the ability to keep multiple systems synchronized with timely updates
o Communication skills when working with policy personnel other analysts 100 agencies and our Managed Services Tier 3 vendor.

Understanding and accounting for interdependence on legacy systems (USAS TINS etc.).
Providing structured cross-training to support junior analyst capability growth.
Providing comprehensive training and support to agency personnel in accordance with established requests and organizational requirements.
Responsible for project-level coordination and participation including but not limited to:

o Expansions that include additional module implementations or enhancements for agencies
o Understanding and accounting for interdependence on legacy systems (USAS TINS etc.).
o Cyclic processes such as fiscal year-end.
o State of Texas legislative changes federal mandates and third-party integrations.
o Performs all duties following CPAs processes policies and procedures within project scope and on schedule in accordance with milestones deliverables and due dates.

Responsible for coordination of the Fiscal Year-End including but not limited to:
o Planning scheduling and communicating
o Reconciliations and Verifications
o System Configurations and Maintenance

Responsible for the CAPPS Financials functional design phase which includes creating and/or reviewing Functional Design Documents (FDDs) performing functional configuration system changes and other functional activities assigned. Functional configurations include but are not limited to PeopleSoft delivered features (e.g. Page and Field Configurator Drop Zones Event Mapping Page Composer and others).
Performs all duties following CPAs processes policies and procedures within project scope and on schedule in accordance with milestones deliverables and due dates.
Provides Level 2 Service Desk support including complex ticket handling advanced troubleshooting clear documentation and basic system configuration all following established auditable processes in coordination with a Managed Services vendor responsible for Tier 3 work.
Responsible for ensuring that all digital products and content meet WCAG 2.1 accessibility standards. This includes maintaining perceivable operable understandable and robust experiences for all users regularly reviewing content for compliance and implementing updates or remediation whenever accessibility issues are identified.
Works under minimal supervision relying on experience and judgment to plan and accomplish goals independently performing a variety of complicated tasks. Established processes and procedures must be followed.
Responsible for overseeing and acting as the first line of support to ensure that only accurate data is produced security including multi-tenancy is enforced that the system performs efficiently and that all applicable policies are enforced.
Performs all work in accordance with Information Technology Infrastructure Library (ITIL) principles and practices for IT activities such as IT service management (ITSM) and IT asset management (ITAM) that focus on aligning IT services with the needs of the business.
Actively participates in CPAs Major Incident Management (MIM) process for P1 and P2 incidents according to module responsibilities.
Participates in Disaster Recovery and Upgrade Testing activities.
Makes presentations at CAPPS User Groups and the CAPPS Steering Committee as requested.
Participates as directed in an annual SOC-1 attestation audit designed to ensure that controls are effectively designed and operated to ensure the accuracy and security of all information contained/processed via CAPPS. Any enhancements process changes or system fixes consider security availability processing integrity confidentiality and privacy as solutions are suggested approved and implemented.
Performing other related Work as assigned.