Capital Program Administrator (5-yr LTE)

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

TheCapital Program Administrator is a hybrid role that combines responsibilities of a project controls specialist and a financial analyst. The position provides comprehensive program administration financial oversight budget analysis contract support and performance reporting for the Grand Connection capital program.

The role requires strong analytical skills attention to detail excellent communication abilities and comfort working in a dynamic environment with evolving needs. The position works under the direction of the Finance & Asset Management Fiscal Manager and has frequent visibility with the Director of the Office of the Grand Connection City Managers Office department stakeholders and external partners.

If you thrive in high visibility multidisciplinary work; enjoy building systems from the ground up; and excel in both structured financial analysis and complex project delivery support this position is ideal.

ABOUT THE OFFICE OF THE GRAND CONNECTION
The Office of the Grand Connection leads a transformational multi-year effort to create a continuous pedestrian and bicycle corridor stretching from Meydenbauer Bay Park through Downtown Bellevue across Interstate 405 and connecting into Eastrail. This ambitious program includes multiple capital projects complex interdepartmental coordination and the development of a landmark signature bridge over I-405. The program reflects Bellevues commitment to community placemaking multimodal mobility innovation and world-class urban design.

The Office functions within the City Managers Office and works closely with departments across the organization including Transportation Community Development Finance & Asset Management and others. This position is central to ensuring the programs financial integrity project governance and successful delivery.

Capital Program Administration & Project Support

• Oversee and coordinate development and administration of professional services and construction contracts ensuring compliance with federal state and city requirements.
• Prepare contract documents amendments bid packets Council agenda materials and notices to proceed.
• Support construction processes including submittal workflows change order processing progress payments closeout documentation and communication tracking.
• Serve as a liaison between project managers Procurement Services external consultants and contractors.
• Develop maintain and improve project management systems supporting schedules cost tracking and portfolio reporting.
• Support project governance by preparing materials documenting decisions and maintaining auditable governance records.
• Collect and analyze project-level performance data (schedule cost risks contingencies) and flag items requiring leadership attention.

Financial Analysis Budget Management & Reporting

• Lead financial monitoring forecasting and variance analysis for all elements of the Grand Connection capital program.
• Develop and maintain detailed financial tracking systems for contracts encumbrances expenditures revenues and multiyear commitments.
• Prepare monthly financial performance reports for the Director Project Engineers and other city stakeholders.
• Conduct complex financial analyses to identify trends and assess fiscal impacts of design and delivery decisions.
• Coordinate with Finance & Asset Management staff to support biennial budget development CIP budget updates funding crosswalks and personnel cost validation.
• Ensure alignment of financial planning with organizational priorities project needs and long-range capital funding strategies.
• Build dashboards KPIs and performance management tools to assess progress against program goals and industry benchmarks.

Cross-Departmental Leadership & Strategy

• Serve as the financial and programmatic point of contact for partnering departments ensuring clear communication and alignment across project teams.
• Provide briefings to the senior leadership translating complex financial and technical information into clear narratives.

SUPERVISION RECEIVED & EXERCISED

• Works under the general supervision of the Finance and Asset Management Fiscal Manager.
• No formal supervisory responsibilities; may lead cross-departmental teams consultants or project-specific workgroups.

Education & Experience

• Bachelors degree in public administration business administration finance accounting planning engineering or related field.
• Three to five years of progressively responsible experience in capital program administration project controls financial analysis budgeting or similar work.
• Experience in public-sector infrastructure or capital program environments strongly preferred.
• Or equivalent combination of education training and experience.

Knowledge Skills & Abilities

• Strong knowledge of public budgeting governmental accounting and capital project financial management.
• Familiarity with contract administration procurement processes and public works requirements.
• Ability to research analyze and evaluate proposed projects costs and programmatic impacts.
• Experience and strong data analytic skills in gathering and analyzing data using a range of business systems and software (i.e. Microsoft PowerBi Excel Tableau etc)
• Experience managing SharePoint for financial reporting analysis and collaboration purposes.
• Staying current and strong with technical skills in common tools including but not limited to Microsoft O365 including Teams SharePoint PowerBI Excel Visio Word Forms.
• Advanced Microsoft Excel skills and ability to work across multiple software systems.
• Ability to communicate complex concepts clearly in writing presentations and discussions.
• Strong interpersonal skills customer service focus and the ability to work collaboratively across departments.
• Ability to thrive amid ambiguity adapt to change and build systems where none exist.
• Strong organizational skills and attention to detail while maintaining awareness of the broader program vision.

Limited Term Employee (LTE): A fully benefited employee appointed to serve in a position scheduled to work a minimum of 30 hours a week for a specific project with a specific ending date which is anticipated to last more than five months but in no event longer than five consecutive years (60 months).

Flexible/Hybrid Working:Remote work for this position is subject to departments operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an option. Once hired employees must reside in the State of Washington and within commuting distance to Bellevue City Hall.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks including at least one prior supervisor.
• Some positions may require completion of a criminal background checkprior to start employment
• Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at or .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

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