Capital Campaign Coordinator

ABOUT US

For more than 100 years Rockhurst High School has been a place where boys become young men with minds bodies and souls prepared for the challenges of college and life beyond. Rockhurst challenges students with a rigorous academic program in the classical Jesuit tradition.

PURPOSE

The ideal candidate is a master of logistics possesses excellent written and verbal communication skills and thrives in a fast-paced environment. You will manage donor records coordinate campaign committee meetings and assist with high-level donor communications.

POSITION OVERVIEW

The Capital Campaign Coordinator is a full-time non-exempt-level position. This role provides critical administrative operational and database support to ensure successful execution of our campaign through its conclusion. This role is ideal for a detail-oriented person who thrives in a fast-paced environment and enjoys supporting donor volunteer and staff engagement.

PRIMARY RESPONSIBILITIES

Campaign Administration & Database Management

• Maintain the integrity of the campaign donor database Raisers Edge ensuring accurate entry of gifts pledges and constituent information. Partner with the IT department and consultant(s) to trouble-shoot issues maximize reporting accuracy and suggest process efficiencies.
• Manage physical and digital campaign files archive all printed and digital marketing collateral media and publications ensuring all records are up-to-date and easily accessible.
• Coordinate logistics for campaign committee meetings including scheduling preparing agendas compiling meeting materials and recording minutes.
• Provide administrative support to the Executive Vice President of Strategic Planning including calendar management travel logistics expense reconciliation and proposal preparation. Provide back-up clerical support to the Executive Assistant to the President and the Gifts & Stewardship Specialist as needed.

Donor Relations & Communications

• Create tailored and strategic stewardship communications including gift acknowledgements pledge reminders and thank-you letters.
• Maintain accurate confidential records of donor interactions proposals and demographic data.
• Serve as the professional initial point of contact for campaign inquiries via phone and email.
• Assist in the production and distributing of campaign collateral newsletters and published reports.
• Support the planning coordination and execution of campaign events (donor recognition groundbreakings and building tours).
• Support and motivate volunteer work in support of the Campaign.
• Track milestone dates for donors (i.e. birthdays anniversaries follow-up conversation deadlines) and coordinate follow-up outreach.

Financial Tracking & Reporting

• Process and track campaign pledges and payments in Raisers Edge. Partner with the Finance Department to reconcile monthly campaign contributions and generate campaign progress reports.

REQUIREMENTS:

• Associate or bachelors degree preferred or equivalent combination of education and experience.
• 3-5 years of administrative experience preferably in non-profit development fundraising event coordination general development or a capital campaign environment.
• Proficiency in MS Office Suite (Word Excel PowerPoint) Zoom and Raisers Edge or commensurate donor management software/CRMs.
• Exceptional organizational skills with high attention to detail. Proven ability to manage multiple projects simultaneously and meet strict deadlines.
• Excellent written and verbal communication skills; ability to interact professionally with donors/donor prospects board members volunteers staff and students.
• High level of integrity with a proven ability to handle confidential or sensitive information.
• Ability to work independently and collaboratively in a team-oriented environment.
• Commitment to the mission and values of Rockhurst High School.

Physical Requirements

• Prolonged sitting and computer use
• Frequent use of hands for typing and office equipment
• Occasional standing walking bending and reaching
• Ability to lift/carry up to 1020 pounds
• Ability to stand/walk during events as needed
• Flexibility to work evenings and weekends as needed.
• Reliable transportation for local travel required.

HOW TO APPLY:

Please send a cover letter resume and application to: .

Application for Non-Teaching Positions can be found at:

Rockhurst High School is an Equal Opportunity Employer.

OMNI and our clients are Equal Opprotunity Employers.