Campus Sustainability Operations Specialist (Internal Opportunity Only)

General Summary of Position:

This being an internal opportunity only current UML Employees irrespective of Bargaining units are eligible to apply for this position.

The position reporting to the Director of Sustainability supports the operational administrative and programmatic functions of the Office of Sustainability. This position plays a key role in advancing campus waste minimization surplus and asset management sustainability programming vendor coordination and campus engagement initiatives. The position provides direct support to both the Assistant Director of Sustainability and the Director of Sustainability helping ensure the smooth operation of day-to-day sustainability services and the development of long-term initiatives.

The position directly oversees the day-to-day operations of the Eco-Rep team managing up to 10 student employees while building professional development opportunities and career-connected experiences for UMass Lowell students. The Sustainability Coordinator supports reporting cycles coordinates specialized recycling manages surplus property listings and ensures compliant and efficient sustainability operations across academic research and administrative spaces.

The position collaborates broadly with departments including Facilities Environmental Health and Safety IT Aramark Dining and academic units. This position requires strong operational oversight effective communication and the ability to manage multiple concurrent projects while supporting university-wide sustainability goals.

Key Responsibilities:

Sustainability Operations:

• Lead and support the Eco-Rep team of up to 10 student employees providing daily guidance task assignment and oversight. Maintain update and track service requests through multiple tracking systems.
• Oversee accumulation areas and warehouses for universal waste electronics and surplus furniture.
• Develop SOPs and training documentation for operational practices to ensure safety compliance and consistency. Lead the Satellite Accumulation Area project to ensure compliance with EPA hazardous waste regulations.
• Coordinate with the Project Management team on campus relocations special projects and space cleanouts. Advise on laboratory equipment recycling reuse and disposal across UMass Lowell laboratory environments.
• Conduct audits of current vendors for compliance performance and operational efficiency; research and evaluate prospective vendors.
• Develop and maintain tools logs and spreadsheets to track vendor performance work order status and operational metrics.
• Monitor and respond regularly to inquiries via the Sustainability department email account.
• Oversee departmental vehicle fleet use scheduling and maintenance.

Surplus Program and Asset Management:

• Manage the universitys GovDeals surplus sales platform including creating and posting listings and reviewing student-submitted entries. Respond to buyer inquiries coordinate pickups and maintain timely communication with purchasers.
• Partner with Tech Services to list manage and process electronic equipment for surplus.
• Track invoices payment status and financial records.
• Support the generation of approximately $50000 in revenue and $100000 in cost savings annually through surplus sales and reuse initiatives.
• Assign and oversee asset management tasks completed by the Eco-Rep student team.
• Take on asset management tasks from the Assistant Director when appropriate to support operational continuity.

Reporting Grants and External Funding:

• Support the identification of grant opportunities that align with university sustainability goals.
• Assist in drafting editing and preparing grant applications proposals budgets and supporting documents.
• Coordinate with internal and external stakeholders to gather data narratives and project details for grant submissions.
• Track grant deadlines deliverables reporting requirements and award cycles including but not limited to AASHE STARS MA LBE and other state or institutional reporting obligations.

Programs and Engagement:

• Serve as Chair of the Bee Council leading pollinator health initiatives and supporting AASHE STARS grounds-related credits.
• Participate as an active member of the UMass Sustainability Council supporting system-wide sustainability collaboration among UMass campuses.
• Support special sustainability projects initiatives and outreach efforts across campus.
• Enhance campus engagement through events such as Eco-Fest recycling drives and student-focused outreach.
• Collaborate with student clubs and mentor attendees of the UNFCCC COP assembly.
• Contribute to AASHE STARS reporting and identify opportunities to earn additional credits and enhance institutional performance.
• Organize and support campus and community sustainability-related event scheduling and planning for the Office of Sustainability.

Urban Agriculture:

• Share responsibility for maintaining rooftop gardens at OLeary Library and University Crossing including watering and general upkeep.
• Coordinate and schedule rooftop garden cleaning and maintenance activities. Collaborate with Mill City Grows on year-round food production in the East Campus greenhouse.
• Serve as an active participant in the Cool Schools Program by coordinating events and supporting garden restoration for Lowell Public Schools.
• Represent the university at urban agriculture events and participate in community partnerships as appropriate.
• Collaborate with Aramark Dining to advance sustainability initiatives across campus dining operations.
• Support procurement of locally sourced foods to promote regional agriculture and reduce environmental impact.
• Coordinate with external partners including local restaurants businesses farms and food suppliers.
• Represent the Office of Sustainability at UMass Lowell Dining events and outreach activities.

Minimum Qualifications (Required):

• Bachelors degree in Communications Business Marketing Sustainability Environmental Science or a related field; or an Associates degree with 2 years of experience; or HS Diploma/GED with 5 years of related experience.
• Strong communication and organizational skills with the ability to manage multiple concurrent projects
• Ability to work independently demonstrate creative problem-solving and maintain accountability
• Critical thinking skills and adaptability in complex operational settings
• Knowledge of waste minimization recycling operations and sustainability practices relevant to a university setting
• Flexibility to support occasional evening or weekend events
• Commitment to professional growth and ongoing development

Additional Considerations:

• Experience with sustainability operations surplus programs asset management or laboratory recycling workflows.
• Experience with Microsoft Office spreadsheet development data management and operational tracking tools.
• Behavioral competencies: teamwork independent initiative customer service diplomacy and strong communication skills.

Special Instructions to Applicants:

This being an internal opportunity only current UML Employees irrespective of Bargaining units are eligible to apply for this position.

This position is full-time benefited and in the SEIU professional union grade P15. Anticipated salary based on range and qualifications/experience within the range: minimum: $th quartile: $61672 and midpoint: $69126.

Please include a resume and cover letter with your application. Names and contact information of three references will be required at the time of application.