Campus Registrar

Position Summary:
The Campus Registrar/Receptionist serves as the primary point of contact for students families staff and visitors while supporting the daily operations of the campus. This role oversees student enrollment attendance PEIMS documentation records management and front office operations while providing clerical and administrative support to ensure efficient campus functioning.

Qualifications:

Education/Certification:

• High school diploma or GED required
• College coursework technical certification or related office experience preferred

Knowledge Skills and Abilities:

• Strong verbal and written communication skills
• Ability to multitask and maintain organization in a fast-paced environment
• Ability to maintain confidentiality
• Working knowledge of Microsoft Office programs including Word and Excel
• Ability to learn and operate student information systems and campus software
• Strong customer service and professionalism when interacting with students families staff and visitors
• Ability to work independently and collaboratively within a team environment
• Ability to manage front office operations and phone systems effectively

Duties and Responsibilities:

• Serve as the primary front office receptionist and greet all visitors professionally
• Answer and manage incoming phone calls take messages and direct inquiries appropriately
• Assist families with student enrollment and registration processes
• Maintain student cumulative records attendance records and PEIMS documentation
• Ensure enrollment withdrawal and attendance documentation is completed accurately and submitted in a timely manner
• Track student withdrawals and maintain accurate leaver documentation
• Assist with attendance verification and campus reporting requirements
• Support front office operations including filing scheduling mail distribution and campus communication
• Assist with parent communication through phone calls emails and in-person interactions
• Prepare and organize reports correspondence memos charts and other campus documents
• Assist with timesheets purchase orders and operational paperwork as assigned
• Support campus events student records requests and transcript preparation
• Collaborate with campus administration to ensure smooth daily operations
• Provide assistance to students and direct concerns to appropriate staff members when needed
• Maintain professionalism and confidentiality regarding student and staff information
• Complete all other duties as assigned by campus administration

Equipment Used:

• Computer
• Multi-line phone system
• Copier and printer
• Office and audiovisual equipment

Physical / Environmental Factors:

• Occasional prolonged and irregular hours
• Frequent standing walking and computer use
• Work performed in a standard office and school environment