Camp Manager & Operations Administrator

Title: Camp Manager & Operations Administrator

Reports to: Trailside Director

Status: Full-time exempt

Location: Anchorage AK. This is an in-person position. Work is primarily based in our Anchorage office with potential travel to outreach events throughout the year and Trailside Discovery Camp locations during the summer season. Occasional remote work might be approved.

Compensation: $/annually

Application Review: First review of applications will begin July 29 2026. The position will remain open until filled.

Position Overview:
The Camp Manager & Operations Administrator is a year-round leadership position that reports directly to the Camp Director and supports the administrative operational staffing and communication systems of Trailside Discovery Camp.

This position is a key professional liaison for families seasonal staff and internal program leadership. The role requires strong organization follow-through sound judgment and the ability to manage many moving pieces at once. The Camp Manager & Operations Administrator supports the full camp cycle including seasonal staff recruitment and onboarding camper registration family account management parent communication training logistics compliance documentation and day-to-day operational systems.

During the summer season this position serves as a member of the summer leadership team with a primary focus on family communication staff coordination support administrative systems camper information and camp-wide logistics. When the Camp Director is unavailable this position may serve as the point person for operational questions and immediate administrative needs.

Organizational Overview:

The Alaska Center Education Fund envisions a thriving just and sustainable Alaska for future generations. We engage and empower Alaskans of all ages to support clean air and water a strong and resilient democracy and a fair and equitable transition from an extractive economy to a regenerative economy.

Trailside Discovery Camp is an environmental education program providing outdoor education opportunities to local Alaskans. Our primary focus is on 12-week summer camps currently held at three locations in Anchorage and one in Eagle River/Chugiak. Trailside also offers winter and spring programs and may expand through future out-of-school-time partnerships.

Primary Responsibilities include but are not limited to:

Administration & Communication

• Serve as a primary professional point of contact for camper families including emails phone calls registration questions account questions and program inquiries.
• Manage CampBrain registration systems camper records family accounts payments and related database information.
• Ensure camper information is accurate complete organized and available to appropriate staff before and during camp sessions.
• Prepare and distribute operational documents including attendance lists medical lists rosters weekly reports parent information staff materials and manuals.
• Maintain organized administrative systems for records forms supplies materials and compliance documentation.
• Support timely communication and follow-up between families camp staff site leads and camp leadership.
• Support evaluation processes for programming camp staff site directors and family experience.

Seasonal Staff Recruitment Hiring and Onboarding

• Support seasonal staff recruitment including updating job descriptions posting positions attending hiring fairs and assisting with applicant outreach.
• Coordinate interview scheduling and participate in selected interviews as appropriate.
• Support hiring workflows by sending applicant and onboarding paperwork tracking completion and ensuring documents are submitted accurately and on time.
• Maintain staffing records in BambooHR and other internal HR systems.
• Help ensure seasonal staff complete required paperwork background checks onboarding steps and training requirements before their start date.
• Coordinate pre-camp staff training logistics materials schedules and communication.
• Support staff resource preparation for training and onboarding.
• Assist with staffing coverage planning across multiple camp sites and programs.
• Track staffing needs based on camper enrollment program requirements and site needs.
• Support the Camp Director and summer leadership team with seasonal staff coordination communication and follow-up.

Program Compliance Quality Support

• Support the Camp Director in maintaining safe consistent and age-appropriate camp programs that meet the needs and interests of Alaskas youth.
• Assist with documentation and systems related to licensing requirements American Camp Association standards internal policies staff training incident reporting and camper needs.
• Help ensure camp systems and expectations are implemented consistently across all locations.
• Gather and organize feedback from youth families and staff to support program quality safety and improvement.

Finance Facilities & Organizational Support

• Monitor family accounts and support accurate tuition billing payment tracking account follow-up and camper payment records.
• Process or support invoices expense reports purchase documentation and other financial records accurately and on time.
• Support administrative tasks related to budget tracking program data grant reporting organizational reporting and financial documentation.
• Provide program data and other information to support grant writing grant reporting fundraising activities and organizational planning.
• Assist the Development team with annual fundraising event preparation auction support tasks and other fundraising activities as needed.
• Support camp operations by helping track supplies equipment vehicles facility reservations facilities needs and related administrative systems.
• Maintain vehicle-related records including maintenance schedules usage tracking inspections fuel records and repair follow-up.
• Coordinate with the Camp Director and appropriate staff to ensure operational needs are identified documented and addressed in a timely manner.
  
  

Qualifications Skills & Experience

Skills

• Strong organizational skills and ability to manage multiple deadlines records communications and seasonal priorities.
• Professional communication skills and ability to work effectively with families seasonal staff applicants vendors and internal leadership.
• Strong computer skills including proficiency with standard office software such as Word Excel PowerPoint shared drives email and database systems.
• Ability to manage detailed administrative systems including registrations camper records staff records payments schedules forms and follow-up tasks.
• Ability to handle confidential camper family staff and organizational information with care.
• Ability to work independently prioritize competing needs and identify when issues need to be elevated.

• Related experience in camp management recreation youth programming human services education nonprofit administration program operations or a similar field.
• Previous experience hiring onboarding scheduling or coordinating staff.
• Previous supervisory or team leadership experience.
• Current First Aid and CPR certification or ability to complete certification within six months.
• Current valid drivers license and ability to drive camp vehicles including 15-passenger vans and trailers or willingness to complete training within six months.

Preferred

• Bachelors degree in a related field.
• Minimum of two years of experience in camp youth programming recreation education or program operations.
• Previous experience as a camp instructor or youth program staff member.
• Experience using camp registration or camper database systems such as CampBrain or UltraCamp.
• Experience using staff databases like BambooHr
  
  

Physical Requirements & Working Conditions

• Ability to sit stand walk and move around camp environments for extended periods.
• Ability to lift up to 50 pounds.
• Work may take place in office settings and outdoor camp environments including exposure to varying weather conditions.
• Ability to respond quickly to changing situations involving youth families staff and program operations.
• Evening and weekend work may be required especially during peak camp season.
• Peak season may require longer workdays and timely responses to calls emails and operational needs outside regular camp hours.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
  
  

The above is intended to describe the general content and requirements of this job. It is not meant to be construed as an exhaustive statement of duties responsibilities or requirements.

This is a full-time position based in Anchorage Alaska. Position and Salary are dependent on experience with a generous and competitive benefits package. Alaska Center staff have access to professional development opportunities including training and support. The Alaska Center provides a supportive work environment with excellent benefits and incentives. The Alaska Center is an equal-opportunity employer. Employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race color religion gender gender identity or expression pregnancy sexual orientation age national origin marital status citizenship disability veteran status or any other protected characteristic as established under law. We are committed to supporting centering and working with Black Indigenous and People of Color Working-Class and Low-Income people Women LGBTQIA2 people and Disabled people in addressing the many crises that impact us. We strongly encourage people with these identities or who are members of other marginalized communities to apply.

To Apply:
Please complete the form including submitting all requested your cover letter be sure to address how your qualifications match the job description and why you want to work for our organization in your cover letter. Position open until filled. Email with any questions. No phone calls please.

Required Experience:

Manager