CA Services Coordinator Mission Critical

Overview:

Responsibilities:

• Acts as project liaison between the CA Staff Owner Consultant Contractor and project database Help Desk
• Maintains use of various web base databases to perform CA tasks
• Sets up projects in Newforma creates Project Directories & Project Information form
• Creates indexes and uploading drawings and specs into Newforma
• Maintains current drawing sets and specs in Newforma
• Distributes and uploads Construction Documents
• Provides Newforma support to teams for confidential and time sensitive material
• Assists with Construction Document preparation
• Checks Pay Apps for accuracy
• Participates in team meetings to discuss project issues design and technical issues and coordination with other disciplines and takes meeting minutes as needed
• Assists with coordinating packages to be sent out electronically and/or courier service as needed
• Assists with processing Construction Administration expenses
• Scans distributes and archives appropriate resources for knowledge sharing
• Trains staff in Newforma duties as needed
• Assists with project close-out

Qualifications:

• High school education; college level preferred
• Typically with 5 years of related experience
• Proficient in MS Office Suite including Outlook Word Excel and Teams preferred
• Knowledge of Vision preferred
• Knowledge of Bluebeam and Newforma preferred
• Strong interpersonal skills and the ability to interact with all levels of staff
• Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics
• Ability to communicate in a clear concise and professional manner both verbally and in writing
• Ability to proactively problem solve and collaborate on innovative solutions
• Ability to work in team environment
• Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice
• Ability to work on multiple projects at the same time
• Ability to effectively meet deadlines at expected quality

If you currently work for HKS please submit your application via the Internal Careers Portal.

HKS is an EEO/AA Employer: M/F/Disabled/Veteran