Buyer Administrator
Job Location:
Job Location:
Irvine, CA - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
17 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Summary
Supplier Compliance Recordkeeping
Required Qualifications
Preferred Qualifications
- The Temporary Buyer Administrator provides day-to-day administrative support to the Purchasing/Supply Chain team by:
- Maintaining procurement master and transactional data accuracy in the ERP/administrative system
- Coordinating indirect purchasing workflows (RFQs quote collection PO creation)
- Managing supplier compliance recordkeeping and routine supplier follow-up
- Key Responsibilities
- Procurement & System Administration
- Maintain and update purchasing-related master and transactional data in the ERP/administrative system including lead times promise dates and related supply parameters.
- Coordinate with suppliers & buyers to ensure system information reflects current supplier commitments and supports on-time delivery performance.
- Track and follow up on missing or incomplete supplier information required to keep orders and schedules current.
- Indirect Purchasing Support
- Support indirect purchasing activities including:
- Sending RFQs to suppliers.
- Collecting organizing and reviewing quotes for completeness including pricing lead time terms validity freight and applicable surcharges.
- Supporting potential negotiations by preparing comparisons documenting supplier responses and highlighting exceptions.
- Creating and placing indirect purchase orders in the ERP/procurement system per approved sourcing decisions.
- Ensure purchase orders are accurate and include required details:
- Part/service descriptions quantities delivery dates ship-to terms and required attachments.
Supplier Compliance Recordkeeping
- Proactively request track and file updated supplier documentation such as:
- Supplier Business Questionnaires
- Reps & Cert packages (as applicable)
- Certifications and compliance packages (e.g. quality regulatory or other required documents)
- Follow up with suppliers to ensure documentation remains current and complete.
- Supplier Communication & Follow-Up
- Serve as a point of contact for routine supplier communication related to quotes promise dates and documentation requests.
- Request suppliers to populate/confirm key order information.
- Follow up on overdue quote responses missing confirmations and outstanding compliance packages.
- Document communications and maintain organized records to support buyer decision-making and compliance.
Required Qualifications
- 1 years of experience in procurement administration purchasing support supply chain coordination or a related administrative role.
- Experience working with suppliers to obtain quotes confirmations and required documentation.
- Proficiency in Microsoft Office (Excel Outlook Word); ability to create and maintain trackers comparisons and organized records.
- Strong attention to detail and commitment to data accuracy; ability to manage multiple requests and deadlines.
- Clear professional written and verbal communication skills.
Preferred Qualifications
- Experience with ERP/procurement systems (e.g. SAP Oracle JD Edwards or similar).
- Familiarity with indirect purchasing (MRO services office/plant supplies contracts) and basic purchasing terms.
- Experience supporting compliance documentation processes (supplier questionnaires certifications quality/regulatory documentation).
Required Experience:
Unclear Seniority
