Business Process Analyst 2 28888

HII-Mission Technologies is seeking a Business Process Analyst to work onsite at our Virginia Beach VA. office. The Business Process Analyst supports organizational procurement activities by coordinating project timelines maintaining/ensuring adherence to standardized procurement processes used by the operational unit and maintaining relevant procurement records needed for day-to-day interactions with suppliers. This role requires combining project management techniques for stakeholder coordination with fundamentals of process compliance throughout the procurement lifecycle into a role that makes a noticeable difference in organizational performance metrics.

Procurement Project Coordination & Stakeholder Engagement

• Apply project management principles to plan track and report procurement-related activities across departments
• Use existing knowledge of procurement life-cycle processes (RFQ Purchase Requisition POs) to act as a central point of contact for completing procurement projects maintaining communication with vendors and internal customers
• Coordinate with internal stakeholders such as Buyers Operations Finance/AP and Program Management to ensure alignment on deliverables timelines and data accuracy
• Facilitate regular procurement status meetings follow up on action items and maintain visibility on pending activities

Process Management & Recordkeeping

• Maintain and update procurement procedures templates and checklists to reflect current policy and compliance standards
• Ensure all procurement documentation (quotes approvals supplier communications and contracts) that Operations teams would need to reference during Service Provider interactions are maintained in standardized format and location
• Monitor process adherence for requisitions vendor selections and approvals; identify and report process gaps or inconsistencies; proactively seek out opportunities for efficiencies by engaging with internal colleagues
• Become proficient in existing procurement milestones cycle times and compliance metrics; prepare reports for management review
• Assist in the rollout of new process tools or automation solutions that improve procurement efficiency and transparency

Invoices

• Complete reconciliation of invoices presented for payment by Service Providers and other vendors; reconcile with approved procurement documentation and internal Program funding approvals to meet contractual obligations
• Identify discrepancies in vendor invoices & promptly escalate to appropriate stakeholder for resolution prior to payment

• 3 years of relevant experience with bachelors in related field; or High School Diploma or equivalent and 7 years of relevant experience
• 2 years of experience in procurement supply chain operations or project coordination
• Working knowledge of procurement regulations documentation standards and process auditing
• Proficiency with project management software (e.g. MS Project Smartsheet or equivalent) and ERP/procurement systems (e.g. SAP Oracle or Coupa)
• Strong organizational and communication skills with the ability to manage multiple priorities
• Must possess and maintain a Top Secret clearance
• Proven problem-solving skills with a track record of resolving technical operational or organizational challenges

• Demonstrated ability for work independently under general supervision
• Serves as liaison between departments to ensure procedural integrity
• Provides input to policy/process improvements but does not own enterprise-level strategy
• Demonstrated process improvement abilities

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• Job performance will normally require only minor lifting and carrying of boxes of records or equipment