Business Operations Coordinator & Executive Assistant

Location Designation:Hybrid - 3 days per week

Business Unit Overview
At New York Life Direct youll be joining the nations #1 direct-to-consumer provider of life insurance. The AARP Life Insurance Program from New York Life is endorsed by AARP and is the only life insurance program developed exclusively for AARP members. Your work will help more Americans achieve greater financial security and peace of mind.

As a Business Operations Coordinator & Executive Assistant you will provide advanced administrative support to a leader and their team ensuring the efficient coordination of daily business activities. You will manage administrative processes organize meetings and travel prepare documents and presentations and support departmental operations while working within established procedures and under general this role you will work within the Marketing team at New York Life Direct to help drive operational excellence maintain effective business processes and support key departmental priorities. Your ability to anticipate needs manage competing priorities and handle confidential information with professionalism will contribute to the overall success of the organization.

• Provide advanced administrative support including calendar management meeting coordination travel arrangements and expense reporting.
• Coordinate internal meetings conference rooms catering and team events to support an effective work environment.
• Prepare format and edit correspondence presentations spreadsheets and other business documents.
• Maintain department records documentation and distribution lists.
• Assist with tracking routine action items and meeting follow-ups to help ensure timely completion of assigned work.
• Support departmental budget administration by processing invoices expense reports and purchase requests.
• Coordinate office logistics supplies and other administrative activities as needed.
• Handle confidential information with professionalism discretion and sound judgment.
• Provide general administrative support for departmental initiatives and other projects as assigned.

You are a highly organized and dependable administrative professional who can effectively manage multiple priorities in a fast-paced environment. You communicate effectively with colleagues at all levels demonstrate strong attention to detail and provide high-quality support while following established processes and procedures. You are collaborative adaptable and committed to delivering exceptional service.

Required Skills

• 35 years of administrative or executive support experience.
• Advanced proficiency with Microsoft 365 including Outlook Word Excel PowerPoint and Teams.
• Strong organizational communication and interpersonal skills.
• Ability to manage multiple priorities while working within established procedures under general supervision.
• Experience preparing presentations reports spreadsheets and other business documents.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Preferred Skills

• Experience supporting a department or business unit in a corporate environment.
• Experience coordinating meetings events travel and office administration.
• Familiarity with Microsoft Copilot or other AI-enabled productivity tools.

Pay Transparency

Salary Range:$54500-$77500

Overtime eligible:Nonexempt

Discretionary bonus eligible:Yes

Sales bonus eligible:No

Actual base salary will be determined based on several factors but not limited to individuals experience skills qualifications and job location. Additionally employees are eligible for an annual discretionary addition to base salary employees may also be eligible to participate in an incentive program.

Our Benefits

We provide a full package of benefits for employees and have unique offerings for a modern workforce including leave programs adoption assistance and student loan repayment programs. Based on feedback from our employees we continue to refine and add benefits to our offering so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Commitment to Inclusion
At New York Life fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Lifes leadership in this space.

Recognized as one of Fortunes Worlds Most Admired Companies New York Life is committed to improving local communities through a culture of employee giving and volunteerism supported by the proud that due to our mutuality we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life please visit the Careers page of .

Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients and employees needs.

Job Requisition ID: 94417