Business Operations Coordinator Executive Assistant

Our client is a rapidly scaling startup looking for a Business Operations Coordinator to serve as the operational backbone of our leadership team. This person will own a wide and constantly shifting portfolio of administrative logistical and operational work and the defining trait were hiring for is self-sufficiency. Youll frequently encounter tasks youve never done before with no playbook and no one available to walk you through them. The right person treats that as normal: they research experiment make a judgment call and get it done.

This is not a role for someone who needs detailed instructions or regular check-ins to stay productive. Its a role for someone who takes a vague ask figures out what done looks like and delivers it without being chased.

What Youll Own

• Executive leverage Absorb a broad range of day-to-day tasks and projects from the CEO so leadership can stay focused on growth. The scope here is intentionally open-ended and changes week to week.
• Vendor and platform coordination Serve as the point of contact for outside service providers and operational software partners keeping accounts current and issues resolved.
• People operations support Guide new hires through their first days including benefits enrollment and payroll setup so they hit the ground running.
• Calendar and meeting management Coordinate scheduling across leadership prepare and maintain meeting agendas and keep follow-ups from slipping.
• Finance administration Process expense reporting and handle company purchasing.
• Brand and events support Post updates to company social channels and provide hands-on logistical support for events including local errands when the situation calls for it.

Who Thrives Here

• Independent problem-solvers. You default to figuring it out yourself searching testing asking the software reading the docs before pulling anyone else in. When you do escalate you come with a proposed answer not just a question.
• People with urgency. You move fast close loops the same day and dont let tasks sit in limbo waiting on someone else.
• Tech-fluent operators. Youre at home in modern web and mobile tools pick up new software quickly and are fully proficient across Google Workspace and Microsoft Office.
• Organized and reliable. Youre on time you track your own commitments and nothing falls through the cracks on your watch.
• Strong communicators. You write clearly keep stakeholders informed proactively and represent the company well with vendors and partners.
• Adaptable generalists. No task is beneath you and no unfamiliar task intimidates you. Youd rather be trusted with a lot than boxed into a narrow lane.
• Startup-tested. Youve worked in an early-stage or high-growth startup environment before so shifting priorities lean teams and wearing multiple hats feel familiar rather than Join

Youll have a front-row seat at a company in growth mode direct exposure to executive leadership and real ownership over how our operations run. If you want autonomy variety and the chance to prove what you can handle this role will give you all three.

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