Business Operations Administrator, Federal Services

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects from transformative transportation networks to critical energy industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon you wont just build your career youll help build what matters to enable future generations to thrive.

At Aecon you can count on:

• Safety Always. Our number one core value. The safety of our people projects partners and stakeholders is our priority focus today and always.
• Integrity. We lead by example with humility and courage.
• Accountability. Were passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued supported and empowered to contribute fully.

We deliver infrastructure with purpose and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental emotional and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University tuition reimbursement and Leadership Programs.
• Are committed to creating work environments focused on mutual respect teamwork collaboration and new ideas through meaningful initiatives training and partnerships with Veteran groups to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk safety and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion expertise and dedication of our people. Together we embrace strong execution innovation and continuous improvement values that come to life through the unique talents and collaborative spirit of every team member. If youre inspired to make a difference through future-building projects join our best-in-class team.

What is the Opportunity

Reporting directly to the Senior Director Federal Compliance the Business Operations Administrator is a shared administrative and coordination resource supporting Aecons U.S. Federal Services team. This is a hands-on support role that goes beyond scheduling helping with proposal coordination day-to-day operations records and reporting and administrative support for multiple directors and departments along with other duties as assigned. The successful candidate is organized dependable and adaptable and is comfortable supporting a variety of tasks across a growing team. This is a hybrid role based out of Aecons Charlotte NC office. As part of a newly forming U.S. federal business sector this position will help develop maintain and follow the processes and controls that keep the team compliant supporting compliance assurance day to day. This role is expected to evolve as the business sector evolves and the successful candidate should be comfortable taking on other duties as assigned.

Citizenship Requirement:
This position requires access to nuclear facilities and information governed by U.S. federal regulations. As a result applicants must be U.S. citizens to meet eligibility and security clearance requirements.

What Youll Do Here:

Business Development & Proposal Support

• Help maintain the federal opportunity pipeline and capture library tracking key dates milestones and submission deadlines.
• Assist with proposal preparation gathering inputs formatting compiling and proofreading submittals for consistent professional content.
• Maintain a library of federal project experience past performance reusable proposal content and resumes.
• Perform basic opportunity research (e.g. ) and compile information as requested.
• Input and manage data in the CRM and produce customized reports.
• Support data gathering for market studies including the use of AI tools.

Operations Coordination & Reporting

• Provide shared administrative and coordination support to the Federal Services team helping track activities and follow-ups.
• Maintain and distribute recurring trackers and status reports for leadership.
• Track action items from meetings and reviews and follow up to help drive them to closure.
• Support onboarding logistics for new Federal Services team members.

Knowledge Management & Records

• Help format and maintain policies procedures templates and forms and file them in the teams document system/SharePoint.
• Assist in maintaining SharePoint sites shared drives and document libraries keeping files organized and current.
• Help document simple processes and job aids as needed.

Administrative & Leadership Support

• Provide administrative support to Federal Services leaders including calendar coordination meeting scheduling room booking agendas and minutes.
• Make travel arrangements and prepare expense reports in Concur in accordance with company policy; maintain travel profiles.
• Coordinate logistics for team meetings workshops conferences and trade show/exhibit displays.
• Order and maintain office supplies; backfill other office administrators as needed.

General

• Prepare presentations and communications including recognition of team accomplishments.
• Handle sensitive and confidential information with discretion.
• Perform other duties as assigned to support the needs of the growing Federal Services team.

What You Bring to the Team:

• Post-secondary education in Business Administration or a related field or equivalent experience.
• Minimum 3 years of administrative office coordination or business support experience; experience supporting multiple people or a busy team preferred.
• Experience in a construction engineering federal contracting or professional services environment is a plus.
• Exposure to proposal coordination or business development support is a plus.
• Proficiency with Microsoft Office (Word Excel PowerPoint Outlook) and comfort working in SharePoint; able to maintain trackers and simple reports.
• Experience with procedure documentation and forms is a plus.
• Familiarity with expense/travel systems (e.g. Concur) preferred.
• Strong organizational and time management skills with the ability to juggle multiple tasks and deadlines.
• Good written and verbal communication skills; professional and tactful with colleagues clients and visitors.
• Dependable resourceful and adaptable with a willingness to take on a variety of duties.
• Ability to handle confidential information with discretion; knowledge of and compliance with Aecon safety policies and procedures.

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race color religion sex national origin age mental or physical disabilities veteran status and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.

Aecon is committed to ensuring all job postings are compliant with all applicable laws. Any candidate who has a concern regarding the contents of this or any other job posting can email