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Business Operations Administrative Assistant
Job Location:
Job Location:
Cincinnati, OH - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
29 September 2026 (Yesterday)
Posted:
Application Deadline:
27 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Business Operations Administrative Assistant
Executive Summary
Archbishop Moeller is an all-male Catholic high school (grades 9-12) located in Cincinnati OH. Founded by the Marianist order of Priests and Brothers Moeller is a Catholic high school in the Marianist tradition. Moeller strives to educate all students regardless of ability in Mind Body and Spirit within a Community of Brothers. Moeller is nationally recognized for their House System and continues to be a leader in the integration of technology celebrating over 20 years as a one-to-one tablet school. Moeller offers a comprehensive college preparatory curriculum which includes over 30 Advanced Placement/College Credit Plus courses as well as courses in business information technology visual and performing arts and world language. Moeller is proud to be the only Catholic all-boys high school in the state of Ohio to earn the highest distinction from College Board for our AP Program: Platinum.
Position Summary
Archbishop Moeller High School is seeking a highly organized proactive and professional Business Operations Executive Assistant to provide executive-level administrative support to the President and Business Operations Office. This full-time position serves as a key operational partner responsible for managing complex calendars coordinating critical meetings supporting strategic initiatives and ensuring the smooth day-to-day functioning of the schools business and executive offices.
The Business Operations Executive Assistant serves as a central point of coordination for school leadership Board-related activities vendors parents alumni and community partners. The successful candidate will be a trusted professional who demonstrates exceptional judgment discretion attention to detail and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Executive Support
- Provide direct administrative support to the President and Business Operations leadership team.
- Manage and prioritize complex calendars appointments and scheduling requests.
- Coordinate executive meetings leadership meetings Board committee meetings and special events.
- Prepare agendas reports presentations correspondence and meeting materials.
- Record and distribute meeting minutes and track follow-up action items.
- Manage confidential information and sensitive communications with the highest level of discretion.
Business Operations Support
- Assist with operational projects reporting document management and administrative processes.
- Coordinate with vendors service providers consultants and school stakeholders.
- Support contract administration purchasing processes invoice routing and other business office functions.
- Maintain records filing systems and departmental documentation.
- Assist with budget tracking and administrative reporting as needed.
Meeting & Event Management
- Schedule and coordinate high-priority meetings involving administrators board members benefactors vendors and external partners.
- Manage meeting logistics including room reservations technology coordination catering and communications.
- Support planning and execution of leadership events donor functions and school-wide initiatives.
- Ensure all meetings are professionally organized and executed.
Communication & Office Coordination
- Serve as a professional and welcoming first point of contact for visitors and stakeholders.
- Draft edit and distribute executive communications.
- Coordinate information flow between departments and leadership offices.
- Maintain a high level of customer service while representing the mission and values of the school.
Qualifications
- Minimum of 5 years of executive administrative or senior administrative support experience.
- Demonstrated experience supporting senior executives presidents or organizational leadership.
- Exceptional calendar management and meeting coordination skills.
- Advanced proficiency in Microsoft Office 365 including Outlook Teams Excel Word PowerPoint and SharePoint.
- Excellent written verbal and interpersonal communication skills.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Proven ability to exercise independent judgment and maintain confidentiality.
- Experience in educational nonprofit or mission-driven organizations preferred.
Ideal Candidate Profile
The ideal candidate is:
- A highly organized professional who anticipates needs before they arise.
- Comfortable managing the schedules and priorities of senior leaders.
- Skilled at coordinating numerous meetings and competing priorities.
- Detail-oriented and process-minded.
- Professional diplomatic and relationship-focused.
- Passionate about supporting the mission of Catholic education.
Please submit your resume directly to this site. Position offers excellent benefits package and compensation is competitive and flexible.
Required Experience:
Junior IC
About Company
Located Cincinnati, OH, Archbishop Moeller is a private boys Catholic high school. We focus on faith formation, academic achievement, individual growth, and service to others.
