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Business Office Coordinator II

State Of Wyoming

Job Location:

Cheyenne, WY - USA

Hourly Salary: $ 32 - 35

Posted: 27 June 2026 (30+ days ago)

Application Deadline: 28 June 2026

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Department of Family Services (DFS) is seeking a Business Office Coordinator II to join a team that is passionate about serving Wyoming children and families. This position will ensure that the day to day operations and systems of the DFS State office located in Cheyenne are managed to operate with maximum effectiveness and efficiency to best support the employees and clients served and protect Department assets and client data.

The Wyoming Department of Family Services work centers around three values:

Safe at home;
Giving families opportunities for success; and
Supporting the people who support the families.

The Department achieves this vision by giving families opportunities for success throughout their interactions with the Department. Many of the Departments goals reflect the Departments desire to improve service delivery so that families can be successful and remain safe at home while continuously finding ways to support the staff that are dedicated to serving families. This position plays a pivotal role in ensuring that staff have the tools and resources needed so they can focus most on helping families.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed informationor you can watch this short video to learn about our benefit package!

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Human Resource Contact: Michelle Johnson /

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

IT Project Management & Governance

Lead coordinate and develop project scopes schedules and pilot testing plans for IT initiatives within the agency.
In coordination with agency staff make recommendations to the enterprise-level IT and Data Governance team for review and implementation of IT/data decisions and policies.

IT Liaison & Budget Management

Serve as the primary liaison between agency staff and Enterprise Technology Services (ETS) to obtain quotes recommendations and approvals for IT purchases.
Tracks monitors and reconciles the agencys IT consolidated budget and agency ETS/IT budget (400 series) dollars to ensure accurate and necessary spending of IT dollars.
Analyze and provide equipment data to the budget office and ETS to support Technology Replacement Program (TRP) requests.

Asset Inventory & Lease Operations

Develop and manage systems to track deploy and surplus all agency fixed assets IT hardware and software licenses.
Establish a centralized system to track agency leases and associated contracts; collaborate with Wyoming Administration and Information (A&I) to manage lease bids and renewals.
Develop and recommend policies and processes for the agencys management of motor vehicles through the Wyoming motor vehicle management system (MVMS).

Operations & Team Support

Provide general administrative support for the agencys central/State office located in Cheyenne including archiving conference room maintenance purchasing and surplus coordination.
Partner with cross-functional staff to continuously improve the employee onboarding and offboarding experience.
Manage the internal IT purchasing tool maintain a system access permissions log and regularly update email distribution lists.
Author agency-wide Standard Operating Procedures (SOPs) for core functions including IT purchasing correspondence training archives and policy reviews.

Qualifications

KNOWLEDGE:

Knowledge of agency organization and goals.
Strong ability to work independently.
Familiarity with IT language and systems
Familiarity with budget and fiscal processes
Have an understanding and ability to work within state/ETS purchasing and procurement standards.
Strong proficiency in various Google and Microsoft products for organizational and tracking purposes
Project management skills and familiarity with project management lifecycles
Strong written and verbal communication skills
Strong budget and mathematical skills
Ability to research and problem-solve autonomously
Ability to analyze data to inform policy decisions
Ability to facilitate and promote conversation and teamwork
Ability to maintain confidentiality

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-3 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I

Education & ExperienceSubstitution:

4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Occasional travel may be required.
Special physical demands are not required to perform the work.

NOTES:

FLSA: non-exempt
A valid drivers license may be required.
All positions within the Department of Family Services will require a background check including the taking of fingerprints which will be completed through the Wyoming Department of Criminal Investigation the Department of Family Services and the Federal Bureau of Investigation for every successful applicant.

Supplemental Information