Business Manager

The Opportunity: Job Overview

The Montana School for the Deaf and the Blind (MSDB) is seeking an experienced Business Manager. We are seeking an energetic leader and problem solver with financial management strategic planning and change management experience. This position manages business and related processes for MSDB a statewide educational facility providing comprehensive opportunities for Montanas deaf hard of hearing blind low vision and deafblind children. The Business Manager is the chief financial officer for business services. The Business Manager develops and implements business and other administrative management programs to promote successful business related outcomes for MSDB to further its mission to enhance students opportunities for independence and success.

Core Impact Areas

Accounting Management (70%):

• Advanced knowledge of budgeting practice and general accounting principles.

• Budget management to ensure MSDB does not exceed House Bill 2 budget allowed.

• Approves all requests for purchase orders in Fraxion Database.

• Final approval on all expenditures and revenues collected.

• Ability to recognize and solve complex financial accounting.

• Preparing the Legislative budget for a biennium in the IBARS system in coordination with the Governors Office of Budget and Program Planning (OBPP).

• Management of agency Procurement Cards.

• Prepares financial reports for the Administrative Team weekly meeting and the Board of Public Education (BOPE) bi-monthly meetings.

• Budget Change Documents (BCDs) as needed to request Governors Office authority to move funds as needed to cover shortages.

• Fluctuation in workload may require more than a 40-hour work week to meet deadlines.

• Work during the Legislative sessions may be stressful as there are hard deadlines to complete Fiscal notes for proposed legislation.

• Travel to and from Helena will be required.

• Collects and presents data for any Legislative Fiscal Division audits.

Payroll Management (20%):

• Payroll management for over 100 employees to ensure MSDB does not exceed House Bill 13 budget allowed.

• Creates payroll offers for new employees verifying that the pay is within the pay matrix of the State of Montana.

• Knowledge of personnel policy administration.

• Final approval on all timesheet entry into SABHRS. Checking all timesheets for accuracy and making changes if necessary.

• Understanding of Employment laws.

Grant Management (5%):

• Management of all state and federal grants.

• Processing BCDs to the Governors Office to request authority to receive and spend grant funds.

• Submitting cash requests is needed.

• Monitoring grants to make sure they stay in budget and complete spending by deadlines.

• Submitting final reports as needed.

Other Duties (5%):

• Strong leadership and relationship skills. This position manages and leads the Accounting Technician Payroll Technician Administrative Assistant and the IT Systems Manager.

• Excellent expressive oral and written communication skills.

• Public speaking such as presenting the agency (MSDB) budget to the Legislature every other year.

• Ability to actively listen and respond to the needs and concerns of staff.

• Serves on MSDBs collective bargaining process with the agencys two unions the MFPE & UFCW.

• Other duties as assigned.

• Required: Bachelors Degree in Business Administration or Accounting from an accredited college or university preferred.

• Preferred: Alternative combinations of education and experience may be considered.

• Preferred: Five or more years of job related experience including at least two years of financial management experience. Direct experience supervising evaluating and mentoring staff required.