Business Coordinator II – Research Administration

Agency

Department

The Business Coordinator II provides advanced and dedicated support for grant administration within the Brailsford College of Arts & Sciences (BCAS). This position is exclusively dedicated to supporting research administration. This position serves as a liaison between Principal Investigators (PIs) departmental business administration staff Sponsored Research Services (SRS) and the Office of Research Grants & Contracts (RGC). The Coordinator supports the Universitys Journey to Eminence 2035 and the Division of Research & Innovations Rise to R1 (RTR1) initiative by strengthening research infrastructure improving compliance and increasing research expenditures across the College.

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

The salary isdeterminedin accordance withthe Universitys compensation structure and will becommensuratewith the candidates education and experience within the assigned salary range for this position.

Responsibilities:

PostAward Grant Management:

• Provides full-service support to faculty for managing and expending grant funds.
• Monitors award budgets reconciliations and spending patterns.
• Assists PIs in interpreting allowability per state federal agency and university guidelines.
• Coordinates with Sponsored Research Services and the Office of Research Grants & Contracts to ensure postaward compliance.

Grant Administration Support:

• Serves as a direct point of contact between PIs and SRS / RGC.
• Provides guidance on grant-related purchasing travel payroll allocations effort reporting cost transfers and subaward processing.
• Troubleshoots postaward issues.
• Provides training to faculty staff and students on research administration procedures and processes.
• Provides balanced service across all three Divisions/Schools within BCAS.

Research Purchasing & Travel:

• Initiates and processes grantrelated purchase requisitions vouchers and vendor transactions.
• Reviews and approves procurement and travel expenses tied to grant accounts.
• Ensures timely reimbursements and compliance with sponsor requirements.
• Communicates updated procurement and travel rules to faculty and students.

Financial Monitoring & Reporting:

• Tracks expenditures burn rates and budget variances for all active grants.
• Prepares monthly and annual financial summaries for College leadership and PIs.
• Ensures adherence to audit standards and supports internal/external audit reviews.

Other Duties:

• Maintains organized business files and grant records.
• Performs other duties assigned to support the Colleges research mission.

Required Education and Experience:

• Bachelors degree or equivalent combination of education and experience.
• Three years of related experience .

Required Knowledge Skills and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Knowledge of postaward grant management at PVAMU and or TMAUS and research finance.
• Strong analytical and spreadsheet skills.
• Ability to interpret policies solve problems and work collaboratively.
• Ability to manage competing deadlines across multiple departments.

Special Requirements:

• Applicants with equivalent experience in lieu of a Bachelors degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelors degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of seven years of experience.
  

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.