Business Affairs Assistant, Apple Original Films

Were perfectionists. Idealists. Inventors. Were constantly challenging the status quo refining how we work and looking for better ways to solve complex problems. Our environment is fast-paced demanding and highly collaborativeand it rewards people who bring sound judgment curiosity initiative and a passion for you thrive in an environment where no two days are alike Do you enjoy solving complex puzzles anticipating whats needed before its asked and finding solutions when the path forward isnt obvious If so wed love to hear from seeking an Executive Assistant to support the Business Affairs organization providing high-level administrative and operational support to multiple senior executives. This role is ideal for a highly organized proactive and resourceful professional who thrives in a dynamic environment and enjoys partnering with people across all levels of an successful candidate will bring exceptional judgment discretion attention to detail and communication skills along with the ability to manage competing priorities and maintain momentum in a high-volume environment. Youll be a trusted partner to the executives you support and an important contributor to the effectiveness of the broader Business Affairs team.n

Were looking for a critical thinker and collaborative team player who can quickly develop a deep understanding of the Business Affairs organization including its operations culture policies and processes. Youll be expected to operate with a high degree of independence anticipate needs identify opportunities to improve processes and proactively resolve issues before they become role requires exceptional organizational skills and the ability to manage multiple priorities in a fast-moving deadline-driven environment. You will interact regularly with executives internal teams and external partners requiring the highest level of professionalism and discretion when handling confidential and sensitive will manage complex and dynamic executive calendars coordinate meetings and videoconferences across multiple time zones arrange domestic and international travel and prepare and reconcile executive expense reports. Youll also maintain organized electronic and physical files and ensure information is readily accessible and accurately core administrative responsibilities youll support the team by preparing and maintaining organizational and informational materials reviewing and proofreading documents synthesizing information creating presentations and correspondence and helping executives stay focused on the highest-priority business in this role requires someone who is highly proactive intellectually curious exceptionally organized and comfortable operating with ambiguity. You should be someone who takes ownership exercises sound judgment communicates effectively and consistently looks for ways to make the team more efficient and effective.n

Provide high-level administrative and operational support to multiple Business Affairs complex dynamic calendars and coordinate meetings across multiple teams time zones and scheduling conflicts and proactively identify solutions to ensure executives remain focused on critical business domestic and international travel including detailed itineraries and last-minute meetings videoconferences conference calls and executive engagements with internal and external submit and track executive expense confidential sensitive and business-critical information with exceptional discretion and highly organized electronic and physical files and ensure information is accurate current and easily maintain and update informational charts reports presentations and other business proofread summarize and synthesize documents and information for executive correspondence presentations and other communications with a high degree of accuracy and effectively with cross-functional teams and external stakeholders at all levels of the opportunities to improve administrative processes increase efficiency and enhance the overall effectiveness of the initiative to resolve issues manage shifting priorities and support special projects as needed.n

1 year of experience supporting executives in the entertainment media technology legal or related ability to handle highly confidential and sensitive information with discretion and verbal written and interpersonal communication organizational skills and exceptional attention to ability to prioritize and manage multiple competing demands in a fast-paced proactive resourceful and adaptable with the ability to anticipate needs and independently drive work judgment and problem-solving skills with the ability to navigate ambiguity and make thoughtful decisions under to collaborate effectively with individuals at all levels of an degree or equivalent professional experience.n

2 years of experience supporting executives within a Business Affairs department talent agency entertainment company media organization or entertainment law working with contracts legal documents or business affairs materials with strong reading comprehension and the ability to identify and distill key terms and passion for the television film digital media streaming or broader entertainment with business affairs content distribution licensing production or entertainment-related Doctor (J.D.) and admission to the California State working in a highly matrixed organization with multiple cross-functional stakeholders.n