Business Administrative Associate Hybrid

Business Administrative Associate - Hybrid

University Payables
- Hybrid
Posting Category:

Sponsorship for Work authorization is not available for this position.

Under the general supervision of a designated supervisor independently perform a variety of complex technical and functional duties in University position requires the ability to work effectively in a fast-paced environment where new challenges arise every day. Problem-solving the ability to adapt and respond in a timely and professional manner high attention to detail and exercising good judgment are some of the skills that will lead to success. This is a team-oriented position that works collaboratively with a variety of units and departments both within University Payables and the University of Illinois as well as with customers outside of the university. Providing quality customer service the willingness to continuously improve as well as a professional attitude and a willingness to learn should be demonstrated while working in the best interests of the University of is expected to at all times observe standards of professional conduct and strive for e

DUTIES AND RESPONSIBILITIES

1. Perform pre-pay audit of invoices/expense reports and related data entry functions in the Universitys Emburse Enterprise System (CR) accounts payable (Banner) financial reporting (Banner) and document management (BDM) systems to ensure compliance with University State and Federal policies and regulations. Requires attention to detail and use of independent judgment in policy interpretation. (45%)
2. In conjunction with the Coordinator participate directly in the daily operations of University Payables. Schedule and prioritize daily work assignments; monitor progress of daily activities to ensure that operational needs are met; monitor for research and resolve transactions requiring rework (rejects). (15%)
3. Maintain a professional working relationship with University units on all campuses by serving as a subject matter expert and liaison between campus customers and University Payables to promote understanding of accounts payable policies and procedures. Identify University customers that may need special assistance and assist in problem resolution for customers. (10%)
4. Actively identify investigate and with appropriate approval and direction implement Payables process improvements. Contribute to the development of written procedures for both internal and external training needs. Participate in the formulation and implementation of policies/procedures related to Payables functions. (10%)
5. Conduct research and analyze transactional data in the Universitys CR financial reporting and document management systems and in University Payables operational reports and databases to monitor payment transactions for departments and vendors and oversee research performed by personnel outside University Payables. (5%)
6. As required and directed actively participate in system testing for University Payables system upgrades. (5%)
7. Analyze vendor account statements and assess the extent to which invoices are in arrears. Conduct research of accounts and invoices in various systems and databases as necessary and consult with vendors departments and/or Campus Purchasing Divisions to determine a course of action. (5%)
8. Perform other duties appropriate for a Business/Administrative Associate classification such as representing University Payables in cross-functional meetings and/or serving on various committees. Actively participate in and contribute to University Payables meetings and activities. (5%)

APPOINTMENT INFORMATION
This is a 100%% Full TimeCivil Service Business/Administrative Associateposition. The expected start date is as soon as Office jobs such as this one are not eligible for the Referral Program.

The budgeted salary range for the position is $49000 to $52000. Salary is competitive and commensurate with qualifications and experience while also considering internal equity.

Sponsorship for work authorization is not available for this position.

This position is intended to be eligible for benefits. This includes Health Dental Vision Life Insurance a Retirement Plan Paid time Off and Tuition waivers for employees and dependents.

APPLICATION PROCEDURES & DEADLINE INFORMATION
For full consideration please click theAPPLY NOWlink on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 9/9/2026. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however all employment decisions will be made by a person.

Required Experience:

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