Building Secretary Spokane Valley High School

POSITION Building Secretary

LOCATION Spokane Valley High School

SCHEDULE Hours/Day -7

Days/Year -195

SALARY Level3 Secretary-SNAP Salary Schedule

Placement is dependent on verified experience

Pay is annualized over 12 months

JOB TYPE Hourly

UNION/CONTRACT SNAP (PSE)

START DATE Upon Hire

SUMMARY OF ASSIGNMENT

Under the direct supervision of the building Principal or designee the Building Secretary provides administrative support to the site administrator conveying information regarding school functions and procedures; and supporting the broad array of services provided to students families and staff.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent.
• Two years of secretarial clerical or business work experience preferred.
• First aid and CPR card within 90 days of hire.
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance.
• I-9 Employment Eligibility in compliance with the Immigration Reform and Control Act.
• Completion of all district-required training within thirty (30) calendar days from the hire date.

KNOWLEDGE SKILLS AND ABILITIES

• Technical aptitude and experience with Google Suite Microsoft Office Suite and data management systems.
• Possess excellent skills in written and verbal communication.
• Demonstrated record-keeping skills working accurately with figures and using good organizational systems.
• Ability to work with minimum supervision in a busy office with many interruptions.
• Ability to use sound judgment in working with parents students staff and community members this includes remaining calm during emergency situations.
• Demonstrated ability to maintain professionalism and confidentiality
• Knowledge of Family Educational Rights and Privacy Act (FERPA) laws.

ESSENTIAL fUNCTIONS

• Assist with the everyday operation of the office and cross train with Head Secretary.
• Answer telephone refer calls take messages and answer inquiries.
• Greet and assist students staff parents and visitors in the office.
• Manage single point entry security doors.
• Input and update student attendance generate attendance reports for staff and send letters to parents of students with excessive absenteeism and send recommendations for Truancy Board.
• Enroll new students.
• Monitor all new student enrollment applications fax previous schools for student information set up new folders and ensure receipt of all missing information.
• Forward new student folders with all required forms to administration for approval and then call students that are accepted.
• Obtain and ensure all Choice forms and Alternative Learning Educational (ALE) statements have the required dates and signatures from parents students over 18 and home districts before students can attend.
• Make appointments for faculty staff and administration.
• Distribute school correspondence and assist with school mailings.
• Respond to first aid situations (cuts bruises broken bones bleeding etc.).
• Dispense student medication and monitor students in the sick room.
• Process volunteer applications and communicate volunteer clearance as needed.
• Professionally interact with colleagues members of the public and students.
• Comply with all District policies and all applicable laws.
• Dependable with regular attendance and punctual arrival at work.
• Perform other related duties as requested by the Supervisor.

ADDITIONAL RESPONSIBILITIES SPECIFIC TO SVHS:

• Serve as the Counseling Secretary.
• Make appointments for counselor.
• Order PSAT testing materials.
• Receive input receipt and prepare deposits of daily lunch monies.
• Prepare Nutrition Services reports as needed.
• Update and maintain website and electronic calendars.
• Enter all written discipline referrals into student database and mail referrals and suspension letters to parents.
• Order graduation gifts and prepare graduation information for the local newspaper.

WORKING CONDITIONS

The Building Secretary works primarily in a busy high school office environment with frequent interruptions and ongoing interaction with students staff parents and community members. The position requires the ability to manage multiple tasks simultaneously maintain confidentiality and respond calmly and professionally to emergencies student health needs and security-related situations. Work is primarily performed indoors and may involve extended periods of sitting standing walking and computer use.

IMMEDIATE SUPERVISOR

Building Principal

TERMS OF EMPLOYMENT

Salary and work yearare determined by thenegotiated agreement and the needs of the District.

Verification of identity and United States work authorizationmust becompleted before employment commences. The successful candidate for thispositionmust complete a fingerprinted background check with the Washington State Patrol and the Federal Bureau of Investigation. Employment is contingent upon clearance of the background check.

ADDITIONAL INFORMATION

HEALTHCARE BENEFITS -Employees who meet the eligibility criteria outlined in Chapter 182-31WAChave access to medical dental vision supplemental life and supplemental disability insurance through the School Employee Benefit Board (SEBB).

RETIREMENT -All regular non-substitute employeesare enrolledin a state retirement plan through the Washington State Department of Retirement Systems (DRS).

SICK LEAVE -All regular non-substitute employees receive 12 sick leave days (proratedbased on FTE) and paid time off. Substitute employees receive sick leave perRCW49.46.210.

PAID TIME OFF -All regular non-substitute employees receive paid time off including annual and/or vacation leave. Paid time off varies bypositionand work year. Refer to the applicableCollective Bargaining Agreement or salary schedulefor details.

OTHER BENEFITS

Classified employees receive 10-13 paid holidays (depending onposition& work year). Refer to the applicableCollective Bargaining Agreement or salary schedulefor details.

Employeesmay beeligible forVEBAincluding monthlyaccrualand/or sick leave conversion. Benefits arepositionspecific. Refer to the applicableCollective Bargaining Agreement or salary schedulefor details.

West Valley School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employeeshave been designatedto handle questions and complaints of alleged discrimination: Title IX and Civil Rights Compliance Coordinator: Sabre Dahl 2805 N Argonne Rd. Spokane Valley WA 99212 Phone: .Section 504 Coordinator Dan Andrews2805 N Argonne Rd. Spokane Valley WA 99212 Phone: .

Required Experience:

Junior IC