Building Administrative Assistant

Building Administrative Assistant

Supervisor: Building Administrator
Contract Length: 260days
Job Classification: Professional Support Administrative
FLSA Status: Non-Exempt
Hourly wage:$18.00

The Fort Dodge Community School District serves over 3600 students in one early learning center four elementary schools one new middle school and one high school. We are professional high-performing team players focused on delivering the best possible learning experience for our students and drawing on our experience. We accomplish our goals by treating others with respect compassion and integrity. We aim to attract develop and retain the best people by creating a stimulating fun and open work culture that promotes personal development and work/life balance. We reward competitively celebrate successes and support employee growth in current and future roles.
All positionsassigned 30 or more hours weekly (typically 6 hours daily) are eligible for a fullbenefits package including medical dental and vision insurance and paid leave.

Position Purpose
Under the direct supervision of the principal or other school administrator to provide clerical secretarial and administrative assistance to school administrators at a school site conveying information regarding school functions and procedures; and supporting the broad array of services provided to students parents instructional and support employees; and to coordinate work of other school clerical employees.

Essential Functions

• Composes documents (e.g. notices correspondence bulletins reports newsletter handbooks) for principal or other school administrators for the purpose of requesting or providing information about school and work-related matters activities events etc.
• Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments activities meetings etc.
• Assists in planning and scheduling school events and activities and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation open house field trips sporting events assemblies conferences etc.
• Maintains documents files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school districts accounting/finance office.
• Maintains inventories of supplies and materials for the purpose of ensuring items availability.
• Assists visitors to the office including students parents substitutes teachers and others.
• Answers telephone calls and provide information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Schedules appointments with students parents and teaching staff or others as requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students making sure forms are completed obtaining transcripts and other documentation as needed and entering data into computer system regarding enrollment and student records (e.g. transportation attendance withdrawals).
• Responds to inquiries from students parents and employees providing information facilitating communication among parties and/or providing direction.
• Serves as liaison with outside organizations (e.g. transportation food service suppliers) for the purpose of coordinating the scheduling of deliveries activities etc.
• Supports guides leads trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.
• Reliable work attendance is required.

Additional Duties
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the school.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer copy machine fax machine telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add subtract multiply and divide and perform arithmetic operations.
• Ability to understand apply and use personal computers and software applications (e.g. Word Excel Powerpoint the Internet Outlook electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• High School Diploma or equivalent.
• Associates degree with course work in business math word processing office procedures and record keeping preferred.
• Shorthand or speed writing skills desirable.
• Successful experience with office management preferred.

Physical and Mental Demands Work Hazards

• Works in standard office and school building environments.
• Ability to work outdoors during outdoor student activities.
  

PHYSICAL REQUIREMENTS:

WORKING CONDITIONS:

It is the policy of Fort Dodge Community School District not to discriminate on the basis of race color national origin sex disability religion creed age (for employment) marital status (for programs) sexual orientation and socioeconomic status (for programs) in its educational programs services and its employment practices. If you have questions or grievances related to this policy please contact Roger Porter Director of School Safety and Security rporter@ located at Fort Dodge Middle School 800 N 32nd Street Fort Dodge IA 50501 or contact the Office for Civil Rights Midwestern Division for U. S. Department of Education Office John C. Kluczynski Federal Building 230 S. Dearborn St. 37th Floor Chicago IL 60604 (Alternate for Section 504 is Branwyn Greathouse Director of Special Education/Special Needs Central Administration Office 109 North 25th Street Fort Dodge IA 50501). Affirmative Action Compliance Coordinator The Districts Compliance Coordinator for Affirmative Action is Kimberly Whitmore Director of Human Resources 109 North 25th Street Fort Dodge IA 50501. The school district will respond promptly to allegations of abuse of students by school district employees by timely reporting to all relevant agencies as required by law. The Districts coordinator for abuse reporting is Roger Porter Director of Safety and Security located at Fort Dodge Middle School 800 North 32nd Street Fort Dodge IA 5050 Harassment Complaints and Allegations The Districts Officers for Harassment Complaints and Allegations Roger Porter Director of School Safety and Security located at Fort Dodge Middle School 800 North 32nd Street Fort Dodge IA 50501. Sex Discrimination and Harassment (Title IX) The Districts Coordinator for Sex Discrimination and Harassment is Kimberly Whitmore Director of Human Resources located at Central Administration Office 109 North 25th Street Fort Dodge IA 50501. The Deputy Coordinator is Roger Porter Director of School Safety and Security located at Fort Dodge Middle School 800 North 32nd Street Fort Dodge IA 50501.Rev. 7/2025

Fort Dodge Community School District is an equal employment opportunity/affirmative action employer.