Budget Manager

Reporting to the Director of the Preparedness Management Unit within the Center for Health Emergency Preparedness and Response (CHEPR) the Budget Manager performs highly complex (senior-level) managerial work by overseeing the day-to-day work of the CHEPR budget team. The manager sets and monitors goals creates procedures and sets completion timelines. The Budget Manager plans assigns supervises and reviews the teams work. This role provides expertise in financial analysis collaborates with other agency sections prepares technical reports and forecasts and approves fund use in accordance with procedures.

Work involves examining investigating and reviewing accounting records financial statements and internal controls. This ensures compliance with federal and state laws and regulations as well as Texas DSHS policies. The position monitors spending patterns to find chances for reallocation or adjustments that support program goals. This role also serves as CHEPRs fiscal contact for DSHS budget and accounting offices contract management funds reporting and federal coordination and management.
Work is performed with minimal direct supervision allowing considerable independent decision-making.

Essential Job Functions (EJF)

Attends work regularly and predictablyin accordance withagency leave policy andperformsother assigned duties asrequired.

(25%)Guides the Branchs daily activities and provides direction to staff in carrying out the Branchs major functions. Assigns and ensures completion of daily fiscal and administrative support activities including completion of purchase requisitions billing validations budget projections travel management and personnel/position control reports. Reviews fund projections and monitors office budget reports to ensure reports reflect accurate funding allocations and spending and resolves discrepancies. Ensures software renewals are tracked and invoices are paid on time and in accordance with grant budgets. Holds regularly scheduled team huddles either weekly or bi-weekly as needed to maintain timelines and identify issues and concerns. Ensures all staff have job action sheets detailing their roles and responsibilities.

(25%) Supervises staff including hiring andselection assigning work completing performance evaluationsidentifyingstaffdevelopmentand trainingopportunities recommending personnel actions and disciplinary actions and scheduling and approving timelines for assignments. Meets regularly with staff one-on-one togainproject updatesidentifyissues or concerns andestablishresolutions. Sets team and individual performance metrics and ensures team meets set metrics. Providesstaffwith recommendationsfor improvement whenestablishedgoals are not metor performance needs improvement.

(25%) Monitors budget in CAPPS and budget office reports to ensure funding allocations and expenditures are correct and resolve any discrepancies. Maintains fiscal oversight by reviewing daily CAPPS organizational budget reports for Center grants and cooperative agreements. Supervises the management of federal funds and general revenue including purchase requisitions organizational budgets and contract allocations. Prepares special reports charts and graphs and other data for weekly leadership meetings. Conducts routine meetings with program staff to discuss the status of requisitions projections and contracts. Provides recommendations to staff on addressing administrative challenges shortfalls or underspending. Provides technical expertise related to financial management and analysis oversees special investigations related to funding purchase orders and budget expenditures performs programmatic analyses related to expenditures and projections and provides budget support related to all internal and single statewide audits. Meets regularly with center leadership to discuss grant budgets and funding risks and to recommend strategies to mitigate problems.

(20%) Oversees federal grant actions including budget application carry-over and forward requests and budget redirections. Works with other units such as the Federal Coordination and Management Branch the Budget Office the Contract Management Unit and the Federal Funds Reporting Branch to develop and manage federal awards and state general revenue appropriations. Oversees the implementation of changes resulting from new state and federal legislation. Identifies changes in federal legal guidance related to annual grant notice of funding opportunities. Reviews any changes related to the renewal of the Pandemic and All-Hazards Preparedness Reauthorization Act (PAHPRA) (Public Law 11622).Monitors spending andidentifieschanges in fund usage ensuring funds are spent down or rolled into the next budget period. Develops and follows grant submission timelines to meet agency and federal deadlines. Ensures all financial activitiescomply withfederal state and agency regulations. Reviews budget applications beforesubmitting forleadership approval.

(5%) Other duties as assigned may include working in the State Medical Operations Center (SMOC) during a public health work may require working a different shift or at a different training needed for emergency response duty.

Licensure certification or registration

None