Bookkeeper
Job Location:
Woodford and Tazewell counties, IL - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
We are seeking a detail-oriented and reliable Bookkeeper to manage the day-to-day financial operations of our HVAC business. The ideal candidate will have hands-on experience with QuickBooks and a solid understanding of the financial workflows common to service-based trades including job costing vendor payments customer invoicing and payroll support. This is an on-site position at our Goodfield IL office offering the opportunity to be a key part of a well-established and respected local business.
- Process vendor invoices for HVAC equipment parts and supplies; ensure timely and accurate payments
- Generate and send customer invoices for installations repairs and maintenance plan services
- Follow up on outstanding receivables and manage collections as needed
- Reconcile vendor statements and resolve discrepancies
- Maintain the general ledger and chart of accounts in QuickBooks
- Record daily transactions including deposits payments journal entries and adjustments
- Perform monthly bank and credit card reconciliations
- Maintain organized digital and physical filing systems for all financial records
- Assist with weekly or bi-weekly payroll processing including tracking technician hours and overtime
- Maintain employee payroll records and ensure compliance with Illinois wage and hour requirements
- Coordinate with external payroll service or CPA as applicable
- Track costs by job for installations and larger projects (materials labor subcontractors)
- Prepare job profitability reports to support management decision-making
- Generate monthly quarterly and annual financial reports (P&L balance sheet cash flow)
- Assist with budgeting and forecasting as requested by ownership
- Prepare and organize documents for annual tax filings and CPA review
- Track and file Illinois sales tax returns as required
- Maintain W-9 records for vendors and assist with annual 1099 preparation
- Ensure compliance with applicable state and federal financial reporting requirements
- Process customer payments (checks credit cards and financing transactions)
- Support the owner with ad hoc financial analysis and reporting needs
- Assist with warranty tracking equipment registration and maintenance plan billing
- Coordinate with service and installation teams on purchase orders and work order completion
- Minimum 2 years of bookkeeping or accounting experience
- Proficiency in QuickBooks (Desktop or Online)
- Strong understanding of accounts payable/receivable bank reconciliation and general ledger management
- Proficiency in Microsoft Office particularly Excel
- Excellent attention to detail and organizational skills
- Ability to handle confidential financial information with discretion
- Strong communication skills both written and verbal
Paid holidays
Time Off
Health Insurance
Up to $25/hour depending upon experience
Required Experience:
Manager
About Company
VIVO is a home and office brand and manufacturer based in the United States. Product offering includes computer and TV screen mounting, desk frames, height adjustable desk risers, desk accessories, carts, whiteboards, PC case mounting, speaker mounting, and many ergonomic solutions.
