Boards & Commissions Coordinator

Harris County

Job Location:

Houston, TX - USA

Monthly Salary: Not Disclosed

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

Position Description

Position Overview:

The ideal candidate will act professionally strategically and independently while serving as a coordinator in the Boards & Commissions Office which manages over 500 appointments on more than 80 public boards and commissions. This role provides executive support with minimal supervision requiring considerable attention to detail strong organizational skills and the ability to manage multiple responsibilities simultaneously while meeting deadlines. Key responsibilities include handling sensitive correspondence importing organizing and maintaining raw datasets to produce actionable reports and dashboards.

Duties and Responsibilities:

Maintains and updates the Boards & Commissions Offices Granicus database ensures data accuracy and prepares monthly reports and other analytical materials using Excel including pivot tables and reporting tools.
Assists the Boards & Commissions Office Director by processing appointments maintaining records responding to inquiries and assisting with candidate recommendation and selection processes.
Provides administrative support to the department managing director
Serves as a key liaison between the Boards & Commissions Office Court offices board members and external stakeholders ensuring accurate timely and consistent communication.
Exercises a high degree of professionalism discretion and confidentiality when handling sensitive information board matters and executive-level communications.
Organizes maintains and archives electronic and physical records meeting materials annual reports and related documentation in compliance with records retention policies.
Provides administrative support through the preparation editing distribution and management of correspondence reports presentations and other business documents.
Identifies process improvements communication gaps and administrative efficiencies implementing tools and systems that enhance coordination and organizational effectiveness.
Coordinates meetings events outreach activities travel arrangements supports front desk operations and other special projects as assigned.

Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email .

This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Requirements

Education and Experience:

High School Diploma or G.E.D. equivalent from an accredited educational institution.
Five (5) to eight (8) years of experiences as an analyst orexecutive assistant supporting senior level managers/executives minimum.

Knowledge Skills and Abilities:

Strong computer skills including proficiency with Microsoft Office Suite (Outlook Word Excel and PowerPoint) and considerable experience in producing spreadsheets and pivot tables or other data visualization tools.
Knowledge of Granicus content management system.
Able to exercise a high degree of confidentiality.
Able to manage multiple projects effectively and professionally.
Strong organizational and project management skills.
Excellent communication skills (both written and oral).
Able to effectively interact with staff in other departments (at all levels) in a fast-paced environment is important.
Able to provide internal and external customers with a courteous and professional experience.

NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

Preferences

Bachelors Degree or equivalent combination of education and/or experience preferred but not required.

General Information

Position Type and Typical Hours of Work:

Regular Full-time
Monday Friday 8:00 A.M. to 5:00 P.M.
- Hours may vary based on the business needs of the departments and some weekend or evening work may be required.

Salary:

Depends on Qualifications
Based on 26 Pay Periods
- Plus benefits

Work Environment and Physical Demands:

This job operates in a work station in a professional office environment as well as community centers meeting halls other public offices etc.
This role uses standard office equipment such as computers phones printers and copiers.
This role is a standard office role which requires remaining stationary for long periods of time.

Reporting Relationships:

Reports To Position: Boards & Commissions Director
Supervises Positions: Intern

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Required Experience:

Position DescriptionPosition Overview:The ideal candidate will act professionally strategically and independently while serving as a coordinator in the Boards & Commissions Office which manages over 500 appointments on more than 80 public boards and commissions. This role provides executive support ...