Billing Specialist
Job Location:
Phoenix, AZ - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Great design takes more than creativity it takes a strong operational backbone. At Cuningham our accounting team is part of what makes that possible supporting project teams across our offices in Minneapolis Denver Las Vegas Phoenix San Diego Orlando and Culver City as they bring bold ideas to life.
We are seeking a Billing Specialist to join our accounting team. This role is based in Minneapolis or Phoenix with hybrid flexibility and were open to remote candidates. Youll prepare issue and maintain accurate client invoices across an active project portfolio translating contract terms and PM billing instructions into client-ready invoices across fixed fee hourly/T&M percent complete and milestone structures. Youll also track unbilled WIP apply approved rates and markups and support AR follow-up to keep revenue billed and tracked against budget.
- Review preliminary invoices for labor expense charges billing rates and fee maximums with Principals in Charge (PICs) and project managers ensuring alignment with work performed and contract terms
- Assign invoices to the correct project phase or task and classify consultants and vendors per contract specifications to maintain accurate project coding and cost visibility
- Issue client invoices on schedule using project management or accounting software (e.g. Deltek Vantagepoint) and track payments to reconcile them to the correct projects
- Process and pay vendor invoices consultant bills and other reimbursable expenses in line with project contracts and payment schedules
- Ensure contract documents in project folders are complete and up to date to support accurate billing
- Prepare monthly billing receivables and aging reports to monitor cash flow and identify overdue accounts
- Liaise with accounting project management and client service teams to resolve billing discrepancies and ensure timely payments
- Perform other duties as assigned
- Associates or Bachelors degree in Accounting Finance or a related field preferred or an equivalent combination of education and experience
- 1 to 3 years of billing accounts receivable or project accounting experience; experience in the architecture engineering or construction industry strongly preferred
- Experience with project based accounting software Deltek Vantagepoint preferred
- Working knowledge of AIA billing formats (G702/G703) is a plus
- Proficient in Microsoft Excel with the ability to manage multiple concurrent project billing cycles and deadlines
- Highly detail oriented with the ability to clearly communicate billing status and fee tracking updates to project managers
Why Cuningham
At Cuninghamwebelieve the best work happens when people are supported challenged and connected. Whether collaborating across teams engaging with our communities or shaping meaningful design solutions webringpragmatic creativity and disciplined execution to every project and we support each other through it all.
We nurturean equitablework environment where curiosity is celebrated craft is valued and growth is a team thatbrings low-egoexpertiseand active leadership day-to-dayyoullwork on complex high-stakes projects that demand bold thinking and disciplined delivery.
Cuningham is an Equal Opportunity/Affirmative Action Employer and values the strength diversity brings to the workplace when combined with equity and justice. Qualified applicants will receive consideration for employment without regard to race ethnicity color religion sex sexual orientation gender identity marital status age genetic information national origin disability military or veteran status.
Required Experience:
IC
About Company
Cuningham is an architecture, interior design, urban design, and landscape architecture firm. Together, we create enduring experiences for a healthy world.
