Billing Coordinator – Master Files

Latham & Watkins is one of the worlds leading global law firms advising the businesses and institutions that drive the global economy. We are the market leaders in major financial and business centers around the world. Our investment in people commitment to innovation and focus on the future empower you to build an incredible career and thrive as an exceptional professional in a supportive culture. If you aspire to be the best and work with the best this is where you belong.

The Coordinator Master Filesis an integral part of Lathams Revenue Operations role will be responsible for maintaining the timekeeper and client matter master billing files at the firm while managing and maintaining the workflow of master billing files reviewing new client matters and validating billing and rate setups are aligned with client agreements ensuring accuracy and completeness following up for missing or incomplete data and providing Master File support and guidance to practice offices. This role will be located in our Global Services Office in Downtown Los Angeles. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.

Other key responsibilities include:

• Creating new timekeeper setups and validating complex rate logic for each timekeeper coordinating new timekeeper setups with practice office human resources regarding PCN paperwork and followup items
• Processing master file matter maintenance change management billing file setups including billing rates and exception rate hierarchies and providing guidance to billing staff regarding client matter and timekeeper master file setups
• Processing master file timekeeper change management including rates budgets partner promotions associate progression and secondments title changes tracking academy attendance leave of absence information and terminations
• Preparing and maintaining complex rate logic schedules included in the firms annual rates book and confirming client arrangements for special rate needs
• Maintaining and managing client matter and timekeeper master billing files employee personal charge matters and record archives following up with practice offices to ensure maintenance is accurate and timely and evaluating and inputting appropriate billing and exception rates into 3E
• Protecting and maintaining any highly sensitive confidential privileged financial and/or proprietary information that Latham & Watkins retains
  

Wed love to hear from you if you:

• Possess welldeveloped and professional interpersonal skills including excellent written and verbal communication and the ability to interact with people at all organizational levels
• Demonstrate the ability to take initiative and work both independently and in a team environment with a customerservice focus
• Exhibit strong organizational skills to manage time effectively prioritize tasks and handle multiple deadlines

And have:

• A high school diploma
• A bachelors degree in accounting business administration or a related field preferably
• A minimum of three (3) years of experience in legal billing or billing audit within a professional services organization

Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Lathams comprehensive benefit program which includes:

• Healthcare life and disability insurance
• A generous 401k plan
• At least 11 paid holidays per year and a PTO program that accrues 23 days during the first year of employment and grows with tenure
• Well-being programs (e.g. mental health services mindfulness and resiliency medical resources well-being events and more)
• Professional development programs
• Employee discounts
• Affinity groups networks and coalitions for lawyers and staff

Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including but not limited to hair texture and protective hairstyles) color religion sex age national origin sexual orientation gender identity veteran status (including veterans of the Vietnam era) gender expression marital status or any other characteristic or condition protected by applicable statute.

Latham & Watkins LLP will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO). Please click the link below to review the Ordinance.

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