Billing Coordinator

Company Information:â

ASSETGUARD Products Inc. isâan industry-leading provider of customized innovative solutions for industrial and constructionâwaterproofing needs. Our mission is to protect assets and the environment one seamless layer at a time. With our advanced technology and commitment to excellence we deliver tailored solutions that solve real-world problems for our clients. By choosing ASSETGUARD our clients are investing in the highest level of protection for their assets while minimizing environmental impact.ââ

Website:âSecondary Containment Solutions âAssetGuardâ

Position Summary

TheBilling Coordinator - Waterproofingsupports constructionbilling invoicing and project administrationwith a primary focus ontimelyandaccurateprogress billing. This roleworksclosely with project teams accounting operations vendors and internal stakeholders tomaintainrequired documentation resolve billing or ERP/SAPquestions andmeetcontractand customerbillingdeadlines.

KeyRoles/Responsibilities

Billing & Invoicing

• Prepare review and issue construction-related invoices with an emphasis on progress billing.

• Process progress milestone T&M and final billingsin accordance withcontract terms billing schedules and project requirements.

• Review required supporting documentation including work tickets daily reports timesheets materials vendor invoices and purchase orders.

• Monitor customer and project billing deadlines to ensure invoices aresubmittedaccurately and on time.

Project Administration

• Set up andmaintainprojects in the ERP/accounting system including contract values billing terms change orders purchase orders sales orders and related project details.

• Perform required SAP movements andmaintainaccurateproject contract and billing data.

• Track contract balancesremainingbillable amounts and other billing information to supportinvoicingand revenue tracking.

Change Orders

• Track pending andapproved changeorders andensureapproved changes are reflected in invoices and the ERP/accounting system.

• Maintain supporting documentation for change requests purchase orders work tickets and related project updates.

Stakeholder Vendor & Procurement Support

• Coordinate with ROW clerks managers project teams vendors and other stakeholders to obtain information and resolve billing procurement or SAP-related questions.

• Ensure vendor invoices and other required documents are received in time to support progress billing deadlines.

• Support procurement activity including high-volume purchase order coordination until or unless a dedicated procurementroleis in place.

Documentation Management

• Maintain complete organized project billing files and job-related documentation.

• Ensure documentation isaccurate current and available to support billing deadlines customer requirements and internal review.

Process Improvement & Team Support

• Identifyopportunities to improve billing invoicing procurement and administrative workflows.

• Support internal customers and team members with a collaborative flexible and service-oriented approach.

Required Education Skills andQualifications

• At least one (1) year of experience inprogressbillingrequired preferably in construction commercial construction specialty contracting or waterproofing.

• Working knowledge of construction billing concepts including change orders purchase orders contract values billing terms and job tracking.

• SAP or ERP/accounting system experience preferred; willingness to learn company-specific systems and processesrequired.

• Proficiencywith Microsoft Excel and ERP/accounting software such as Sage Viewpoint Foundation Spectrum SAP or similar systems.

• Strong organizational skills with the ability to manage multiple invoices purchase orders deadlines and billing cycles.

• Excellent communication and customer service skills when working with internal teams project stakeholders and vendors.

• Collaborative flexible and team-oriented approach with a willingness to support responsibilities beyond a narrow role scope.

• Adaptable learner who is comfortable asking questions and learning company-specific processes from the ground up.

• Strong attention to detail problem-solving ability and process improvement mindset.

Benefits:

• Competitive Compensation Packageââ

• Medical Dental Vision Coverageââ

• 401K Company Matchââ

• Life Insurance Long Term Disability Coverage 100% Company Paidââ

• Health Savings Account (HSA)ââ

• Gym Reimbursement Programââ

• Tuition Reimbursement Programââ

• Wellness Check Program - Insurance Premium Discountsââ

• EAP Resourcesââ

• Paid Holidaysââ

• Paid Time Off (PTO)ââ

Physical Requirements:

• Prolongedperiodssitting at a desk and working on a computer.

• Must be able to lift 15 pounds at times.

• Positions selfto install equipment including under desks.

• Moves throughout the building to access files.

• Must be able tocomprehendand follow written and oral instructions.

• Must be able to complete tasks even with frequent interruptions.

• Must be able to use discretion and independent judgment as needed.

• Must be able to speak clearly on the phone and to fellow workers.

Wilks Brothers and affiliated companies does not accept unsolicited resumes from recruitment agencies or fee based recruitment services. Recruitment agencies or recruitment services may contact for more information.

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.

I acknowledge that I have read andunderstandthe description of this position and have had the opportunity to ask my supervisor about any points I did not understand. I herebystatethat I can perform the essential functions of this position with or without reasonable accommodation.

#ASSETGUARDPRODUCTSLLC #LI-JC1 #LI-ONSITE

Required Experience:

IC