Billing Associate

Who We Are

For over 50 years Rose Paving has been more than just a paving companyweve been a team of planners problem-solvers and dedicated partners. Our journey began in 1974 as a modest sealcoating operation on Chicagos South Side and through a shared commitment to quality and hard work weve grown into a national leader with over 30 branches across the country.

As we continue to expand were looking for passionate individuals who want to be part of a legacy of excellence. If you value long-term performance and are looking for a place where your contributions are recognized and your professional growth is supported wed love to meet you!

Why Join Us

• Opportunities for Advancement: We believe in promoting from within. If youre looking for long-term career opportunities we provide clear paths for advancement based on your skills performance and ambitions.
• Team-Oriented Culture: We believe in collaboration. Youll work alongside a team of skilled professionals who are passionate about their work and committed to delivering the highest standards to our clients.
• Exciting Projects & Impactful Work: Be a part of a company where your contributions make a real difference. We take on meaningful projects that challenge and inspire our team.
• Professional Development: We invest in your growth with training programs mentorship opportunities and resources to help you build your skills and career.
• A Fun & Supportive Environment: From Team outings and company events to a positive day-to-day work atmosphere we foster a workplace where people genuinely enjoy coming to work.

What Youll do

The Billing Associate is responsible for preparing processing and maintaining accurate customer invoices across multiple regions. This role supports the Accounts Receivable and Billing team by ensuring timely billing resolving invoice discrepancies maintaining billing documentation and partnering with Project Accounting and Operations to facilitate efficient invoice processing and cash flow.

This is a detail-oriented role focused on billing execution accuracy and customer service while supporting standardized processes and continuous improvement initiatives.

Key Objective include:

• Ensure timely and accurate customer billing
• Improve billing accuracy and completeness
• Support cash flow through prompt invoice processing
• Maintain billing documentation and compliance
• Resolve billing discrepancies quickly
• Support standardized billing processes
• Provide excellent internal and external customer service

Responsibilities

Billing Operations:

• Prepare review and process customer invoices accurately and on schedule
• Verify billing information pricing quantities and supporting documentation prior to invoicing
• Ensure invoices comply with customer contract requirements and billing guidelines
• Process credit memos adjustments and billing corrections as needed
• Monitor billing queues to ensure invoices are issued within established deadlines
• Maintain organized billing records and supporting documentation

Customer & Project Support:

• Partner with Project Accounting Operations and Project Managers to obtain required billing documentation
• Research and resolve invoice discrepancies or customer billing inquiries
• Assist customers with invoice requests payment support and billing-related questions
• Support regional teams with billing status updates and invoice tracking

Reporting & Administrative Support:

• Track invoice status and assist with reporting on billing metrics
• Monitor unbilled work and communicate outstanding items to stakeholders
• Assist with special projects audits and process improvement initiatives
• Perform other duties as assigned to support the Accounts Receivable and Billing team

• Associates or Bachelors degree in Accounting Finance Business or related field preferred
• 13 years of billing accounts receivable or accounting experience
• Construction contracting or project-based billing experience preferred
• Proficient in Microsoft Excel and Microsoft Office Suite
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities
• Ability to manage multiple priorities in a fast-paced environment